--- title: "Manage Archive Data Easily with Cloud Based Solution | DuoCircle" description: "In terms of both infrastructure and management, the costs of archiving email continues to grow." image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/blog/cloud-email/manage-archive-data-easily-with-cloud-based-solution/" --- Quick Answer Cloud email archiving stores messages and attachments under compliance-driven chain of custody, encrypts them, and replicates copies across geographically dispersed data centers for redundancy. Archives stay accessible in real time (no cold storage) for users on any device through search and retrieval apps. Administrators manage retention, litigation hold, and e-discovery policies through a single web console with granular controls per organizational unit. The shift from on-prem archiving to cloud reduces hardware capex and ongoing maintenance, offloads load from Exchange servers, and cuts technical-support burden. Expected outcomes: faster compliance request turnaround, lower IT overhead, multi-region durability, and clean separation between user-facing search and admin-side retention controls. Share [ ](https://www.linkedin.com/sharing/share-offsite/?url=undefined%2Fblog%2Fcloud-email%2Fmanage-archive-data-easily-with-cloud-based-solution%2F "Share on LinkedIn") [ ](https://twitter.com/intent/tweet?text=Manage%20Archive%20Data%20Easily%20with%20Cloud%20Based%20Solution&url=undefined%2Fblog%2Fcloud-email%2Fmanage-archive-data-easily-with-cloud-based-solution%2F "Share on X/Twitter") [ ](https://www.facebook.com/sharer/sharer.php?u=undefined%2Fblog%2Fcloud-email%2Fmanage-archive-data-easily-with-cloud-based-solution%2F "Share on Facebook") [ ](https://reddit.com/submit?url=undefined%2Fblog%2Fcloud-email%2Fmanage-archive-data-easily-with-cloud-based-solution%2F&title=Manage%20Archive%20Data%20Easily%20with%20Cloud%20Based%20Solution "Share on Reddit") [ ](mailto:?subject=Manage%20Archive%20Data%20Easily%20with%20Cloud%20Based%20Solution&body=Check out this article: undefined%2Fblog%2Fcloud-email%2Fmanage-archive-data-easily-with-cloud-based-solution%2F "Share via Email") ![Cloud Based Solution](https://media.mailhop.org/duocircle/images/2018/05/spf-record-checker-7732.jpg) _In terms of both infrastructure and management, the costs of archiving email continues to grow._ _But the data must be archived and stored securely and accessible, because an organization’s email data contains vast amounts of highly sensitive and valuable business information._ **Compliance with legal requests and regulatory requirements takes up an increasing amount of administrators’ time.** The security of the solution must not be compromised, but the data must also be transparently accessible to employees. Above all, safeguards must be in place to prevent leaks of information and to create an easy to search repository for compliance and litigation holds. With [Data Archiving](/content/email-archiving/) from DuoCircle, you can securely archive in the cloud while complying with corporate data governance, retention and compliance requirements. [![email security](https://media.mailhop.org/duocircle/images/2018/05/spf-record-check-4455.jpg)](https://media.mailhop.org/duocircle/images/2018/05/spf-record-check-4455.jpg) > Cloud based email security with DuoCircle is highly scalable and resilient, and offers a much lower-cost and more secure solution that traditional on-site archiving software installed on expensive and necessary-to-maintain hardware. **Users** can easily search and retrieve emails in real time and the multiple levels of control ensure that sensitive information is protected. **Administrators** will manage retention and compliance through a simple web-based management console, with user definable retention and access policies. _DuoCircle Data Archiving offers both security and accessibility._ ### The DuoCircle Solution to Archived Data Management and Protection - Provides the answer to the challenge of managing archived data with a scalable, secure, and accessible cloud spam protection solution. - Emails and attachments are securely stored in a single unified and integrated anti spam cloud service platform. - Archived data remains secure using compliance-driven chains of custody, and multiple copies of email are encrypted and stored in geographically dispersed locations to provide additional security and redundancy. - Users can access their archives on any computer or mobile device at any time from anywhere in the world through intuitive and powerful apps. - Data is always available to users with blindingly fast speed, your information is accessible in real time and never relegated to cold storage. - One web based console allows administrators to simply and intuitively manage reporting and retention policies at any level of the corporate hierarchy. - Data can be retained perpetually or with time restrictions, affording the peace of mind that the data will be available when needed to support e-discovery and compliance. [![malware](https://media.mailhop.org/duocircle/images/2018/05/sender-policy-framework-4455.jpg)](https://media.mailhop.org/duocircle/images/2018/05/sender-policy-framework-4455.jpg) laptop with spam cyber fraud icon ### The Benefits of DuoCircle Data Archive Management are Clear: - Employee productivity is improved through the ability to quickly search and retrieve archived information. - Cost and complexity of compliance request management is reduced through granular policy settings for reporting, litigation-hold, and e-discovery. - IT department costs are dramatically reduced due to offloading archiving from Exchange servers to the cloud spam filtering service. Technical support requests are fewer which also potentially reduces the overall IT department burden. - The security of your data is assured by storing multiple copies of data on geographically dispersed data centers. This achieves the highest degree of security, retention, and accessibility of your sensitive corporate data. You can find out more about DuoCircle’s [Data Archive Management](/email-archiving/why-organization-needs-archiving-email-in-the-cloud/) solution here ![Brad Slavin](https://media.mailhop.org/dmarcreport/images/team/brad-slavin.jpg) Brad Slavin General Manager General Manager at DuoCircle. Product strategy and commercial lead across the email security portfolio. ## Secure your email infrastructure Protect, authenticate, and deliver. Contact our team to find the right solution. [Contact Sales](/contact/) [Explore Products](/products/) ## Related Articles [ cloud-email 3m Cloud Archive Storage Simplifies Data Retention Jun 8, 2018 ](/blog/cloud-email/cloud-archive-storage-simplifies-data-retention/)[ cloud-email 3m Cloud Based Hosting Makes Enterprise Archiving Simpler Jul 20, 2018 ](/blog/cloud-email/cloud-based-hosting-makes-enterprise-archiving-simpler/)[ cloud-email 4m Pitfalls of the Cloud Apr 19, 2016 ](/blog/cloud-email/pitfalls-of-the-cloud/)[ cloud-email 11m Protecting Email in the Cloud, Challenges and Solutions Jul 26, 2018 ](/blog/cloud-email/protecting-email-in-the-cloud-challenges-and-solutions/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. 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