--- title: "Email Archiving Integration with Microsoft Outlook Enhances Data Management | DuoCircle" description: "Microsoft Outlook is one of the leading and most used productivity applications." image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/blog/email-archiving/email-archiving-integration-with-microsoft-outlook-enhances-data-management/" --- Quick Answer Outlook's built-in archiving handles personal mailboxes but does not scale to organization-wide retention, e-discovery, and compliance requirements. A cloud archive integrated with Outlook centralizes inbound, outbound, and internal mail and attachments without extra archiving software, gives users fast search and retrieval from any device, and lets administrators apply granular retention policies from a single web console. DuoCircle's Outlook-integrated archive stores multiple copies across geographically dispersed data centers, supports e-discovery, litigation, and regulatory requests, and replaces on-site hardware with off-site cloud storage. The result is lower storage and management cost, centralized policy control, anywhere access for employees, and faster turnaround on compliance requests. Share [ ](https://www.linkedin.com/sharing/share-offsite/?url=undefined%2Fblog%2Femail-archiving%2Femail-archiving-integration-with-microsoft-outlook-enhances-data-management%2F "Share on LinkedIn") [ ](https://twitter.com/intent/tweet?text=Email%20Archiving%20Integration%20with%20Microsoft%20Outlook%20Enhances%20Data%20Management&url=undefined%2Fblog%2Femail-archiving%2Femail-archiving-integration-with-microsoft-outlook-enhances-data-management%2F "Share on X/Twitter") [ ](https://www.facebook.com/sharer/sharer.php?u=undefined%2Fblog%2Femail-archiving%2Femail-archiving-integration-with-microsoft-outlook-enhances-data-management%2F "Share on Facebook") [ ](https://reddit.com/submit?url=undefined%2Fblog%2Femail-archiving%2Femail-archiving-integration-with-microsoft-outlook-enhances-data-management%2F&title=Email%20Archiving%20Integration%20with%20Microsoft%20Outlook%20Enhances%20Data%20Management "Share on Reddit") [ ](mailto:?subject=Email%20Archiving%20Integration%20with%20Microsoft%20Outlook%20Enhances%20Data%20Management&body=Check out this article: undefined%2Fblog%2Femail-archiving%2Femail-archiving-integration-with-microsoft-outlook-enhances-data-management%2F "Share via Email") ![DuoCircle blog post image](https://media.mailhop.org/duocircle/images/2018/07/spf-permerror-6354.jpg) **Microsoft Outlook is one of the leading and most used productivity applications.** But Outlook’s [e-mail archiving](/content/email-archiving/) capabilities alone may not be sufficient to support an organization’s complex archiving and compliance needs. An increasing number of organizations are choosing cloud-based archiving through a third party to meet the increasing need for storage volume, search and retrieval capabilities, and legal compliance needs. The choice of the right third party vendor is a critical one, however. Organizations must meet increasingly complex compliance and litigation requirements, and the chosen solution must satisfy those requirements. The [email archiving solutions](/content/email-archiving/) must also simplify the IT Administration duties as they fulfil the tasks of **e-discovery and data retention**. _Email search and retrieval must be simple and fast, enabling management and employees to find archived and deleted email quickly and easily_. A very high degree of scalability is also necessary, as the volume of email that must be stored continues to increase. ### DuoCircle’s Outlook Email Archiving Solution Simply put, Microsoft Outlook’s **email archiving** is good, but it’s not quite good enough for organizations that must store high volumes of email, make it accessible at all times, and meet stringent security and compliance requirement. For those needs, _you must turn to_ _Cloud-Based Email Archiving_ _with Outlook Integration from [DuoCircle](/)_. [![email](https://media.mailhop.org/duocircle/images/2018/07/spf-flattening-8596.jpg)](https://media.mailhop.org/duocircle/images/2018/07/spf-flattening-8596.jpg) #### **DuoCircle’s integrated outlook email archiving solution gives you the ability to**: - _Provide a centralized cloud archive for all of the organization’s email and attachments without the need for any additional file archiving software._ - _Give users very fast search and retrieve capabilities. A blazingly fast search SLA gives employees real time access to information, not only at their workstations, but from any device, anywhere in the world, at any time._ - _Manage email retention by using automated tools, giving administrators a single web based console for control of granular policies across the entire organization at virtually any level of granularity._ - _Support compliance, e-discovery, and litigation requirements fully and completely, so administrators can respond to requests more quickly and spend more time on core business functions_. Provide a more secure [email archival solution](/content/email-archiving-solutions) than on-site storage, using geographically dispersed data centers for storage with multiple copies of each email stored for purposes of redundancy. **You’ll See The Benefits Immediately:** _DuoCircle’s Integrated Outlook Email Archiving solution is:_ - _**Low Cost**\_\_:_ off-site cloud based storage with web-based retention management tools significantly reduces the management cost associated with retaining archives. - _**Centralized**\_\_:_ control policies across the entire organization from a single management console. - _**Accessible**\_\_:_ Employees can [search and retrieve email](/email/why-archiving/#search), messages, and even recover deleted email at any time from any device, without bothering the help desk. This lowers IT overhead costs. - _**Actionable**\_\_:_ Compliance and e-discovery cases can be responded to quickly, allowing administrators to spend more time on business tasks, and less time putting out fires. DuoCircle offers an end-to-end Outlook integrated [email archiving solution](/content/email-archiving/). ![Brad Slavin](https://media.mailhop.org/dmarcreport/images/team/brad-slavin.jpg) Brad Slavin General Manager General Manager at DuoCircle. Product strategy and commercial lead across the email security portfolio. ## Secure your email infrastructure Protect, authenticate, and deliver. Contact our team to find the right solution. [Contact Sales](/contact/) [Explore Products](/products/) ## Related Articles [ Archiving 4m 10 Reasons Why Your Business Needs a Hosted Email Archiving Solution Feb 6, 2019 ](/blog/email-archiving/10-reasons-why-your-business-needs-a-hosted-email-archiving-solution/)[ Archiving 3m Archiving Large Quantities of Email Can Be Challenging Jul 3, 2018 ](/blog/email-archiving/archiving-large-quantities-of-email-can-be-challenging/)[ Archiving 3m Cloud-Based Email Archiving Simplifies Data Retention Jun 27, 2018 ](/blog/email-archiving/cloud-based-email-archiving-simplifies-data-retention/)[ Archiving 3m Cloud Based Solution Simplifies Email Search Jul 10, 2018 ](/blog/email-archiving/cloud-based-solution-simplifies-email-search/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. 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