--- title: "Setting Up Your New Business’s Email Infrastructure, Email Security | DuoCircle" description: "Maintaining standards across the organization by managing things well is what everyone dreams of, but lacunae creep into the structure gradually." image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/blog/email-security/setting-up-your-new-businesss-email-infrastructure-email-security/" --- Quick Answer New businesses choosing how to run email infrastructure face a build-vs-outsource decision. Outsourcing to a managed provider gives access to specialists, faster turnaround without internal approval layers, and lets the team focus on core work, but it costs ongoing fees and adds vendor dependency. In-house gives full control and avoids recurring fees but requires hiring or training staff, buying tooling, and accepting slower response when issues hit. For most new businesses without dedicated mail and security staff, outsourced filtering, archiving, and authentication management produces stronger security posture for less than the loaded cost of doing it internally. Share [ ](https://www.linkedin.com/sharing/share-offsite/?url=undefined%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F "Share on LinkedIn") [ ](https://twitter.com/intent/tweet?text=Setting%20Up%20Your%20New%20Business%E2%80%99s%20Email%20Infrastructure%2C%20Email%20Security&url=undefined%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F "Share on X/Twitter") [ ](https://www.facebook.com/sharer/sharer.php?u=undefined%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F "Share on Facebook") [ ](https://reddit.com/submit?url=undefined%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F&title=Setting%20Up%20Your%20New%20Business%E2%80%99s%20Email%20Infrastructure%2C%20Email%20Security "Share on Reddit") [ ](mailto:?subject=Setting%20Up%20Your%20New%20Business%E2%80%99s%20Email%20Infrastructure%2C%20Email%20Security&body=Check out this article: undefined%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F "Share via Email") ![Email Security](https://media.mailhop.org/duocircle/images/2021/03/smtp-3649.jpg) _Maintaining standards across the organization by managing things well is what everyone dreams_ of, but lacunae creep into the structure gradually. To overcome this issue, most organizations outsource their internal services to third-party vendors. Maintaining the business email infrastructure, including overall email management and [email security](/), is such a service. _Organizations rely heavily on emails for any official communication_. However, it has its challenges. Malicious actors have been intensifying their cyber world attacks, and their favorite conduit has remained emails. Here is an examination of whether it is recommended for a new business to outsource its **email infrastructure** to a third-party vendor or advisable to manage it in-house by looking at its pros and cons. ## Advantages The following are the _advantages of outsourcing email infrastructure management over in-house management_. ### Access To Experts The managed service providers are all adept at what they do. Third-party vendors have relevant experience within their ranks to supplement the effort of their clients. Hence, it is wise for new businesses to outsource their email infrastructure to such experienced hands. ### Faster Turnaround One of the biggest disadvantages to large organizations is internal bureaucracy. Decision-making can at times become hostage to layers of approvals and permissions. It leads to delays and loss of response time. _A third-party vendor is solely focused on the given responsibility based on a comprehensive contract and will not need the clients’ approvals and permissions at every step_. The faster the action is taken, the better will the security of the establishment be. [![email security](https://media.mailhop.org/duocircle/images/2021/03/dmarc-report-4797.jpg)](https://media.mailhop.org/duocircle/images/2021/03/dmarc-report-4797.jpg) ### Focus On Core Responsibilities _Organizations whose core responsibilities and strengths lie elsewhere will not want to diminish it by excessive focus on tasks that are not their forte_. For example, a manufacturing house will not want to have a team only looking after [email security](/). They would rather have it outsourced to experts who can deal with it better. The organization will thus be able to focus on their given field of expertise more intently. ### Sharing Of Risks While well-established business organizations share responsibilities with third-party vendors, new businesses may not always have the resources to share risks. However, the advantage one gets by **outsourcing email security** is immense. One can share the prevalent risk and undertake mitigating actions in time. ### Reduction Of Cost _Outsourcing email Infrastructure will lead to a reduction in costs_. It is not merely for [email security](/) but every other associated responsibility too. An organization would have to undergo the process of recruitment and create a pay structure for personnel. The easier way out is to outsource the same to a **managed service provider**, who will take care of the entire paraphernalia. Only the core business will be looked after by the original enterprise. ### Round-the-clock Maintenance One of the most [significant advantages](https://smallbiztrends.com/2017/02/advantages-and-disadvantages-of-outsourcing.html) of outsourcing email Infrastructure to a managed service provider is that it is no more limited to regular office hours. _They will take care of it round the clock_. Third-party vendors handle clients across disparate time zones and do not stick to one particular geographical constant. Hence, they can supervise the email infrastructure at all hours. It is an excellent advantage for any organization that wants to communicate with its clients across the globe. _The round-the-clock management increases the deliverability of the emails_. ### Simplified Targets Once part of the work is outsourced, there is less hassle to handle. _The entire responsibility of that particular work will now lie squarely on the managed service provider’s shoulders_. The organization’s target would boil down to its core strengths, where the focus would be more. It also provides greater peace of mind. ### Scalability Another significant factor that new businesses overlook is the big picture. Email infrastructure for the initial workload might be manageable. But when the email load increases to a few thousand, the strain starts appearing. _Outsourcing email infrastructure is the correct way to scale the domain_. [Scalability](https://sendgrid.com/resource/the-email-infrastructure-guide-build-it-or-buy-it/) is the prime concern of every new business. Without expansion, an organization stagnates and withers. _Email infrastructures often undergo outages and downtimes_. The third-party vendor will efficiently handle such incidents. As discussed in an earlier point, the response time will be much shorter compared to in-house teams. ## Disadvantages Nothing is without its downsides. And here are the ones for outsourced **email management**. ### Loss Of Control Once the responsibility is outsourced, there will be an inevitable loss of control. However, to overcome the issue, _there are legalities and Service Level Agreements, which will be in place_. ### Presence Of Hidden Costs In-house teams will not have hidden costs, but third-party vendors may add them during the contract. It is one of the significant pitfalls of outsourcing responsibilities. The cost rise may be sudden and dramatic at times, which is why _it is crucial to assess the vendor’s transparency beforehand_. [![Email security](https://media.mailhop.org/duocircle/images/2021/03/dmarc-report-service-3586.jpg)](https://media.mailhop.org/duocircle/images/2021/03/dmarc-report-service-3586.jpg) ### Security Risks While managed service providers are experts in their field and professionals, letting others handle business emails is always fraught with danger. It needs to be considered while looking for third-party participation. _[Email security](/) is a prime concern and will be the most critical driver for the partnership_. ### Unstable Quality Control While in-house management might have maintained the organization’s standard quality norms, third-party teams might not provide the same. The usual way to counter this is to have Service Level Agreements, which will define quality standards. Also, standardized services such as **Email-as-a-Service** could solve such issues to a significant extent. ### Improper Time Lines Some third-parties might not be able to provide adequate cover as had been expected or as per agreement. Organizations with global reach work round the clock and will need 24×7 support. Failure to do so may lead to **email security issues**. _There is always a cybersecurity threat looming somewhere_. ### Shifting Of Focus _The primary reason to outsource the email infrastructure would be to attain a complete focus on the core strengths_. However, too many managed service providers managing the affairs may lead to a loss of focus. ## Final Words _New Businesses would need to scale fast to survive the intensely competitive world of technology_. Third-party intervention for email infrastructure management is always welcome if it helps the organization retain control over its core strengths. The emerging technologies that are slowly making their presence felt are here to stay and, with more sophistication, will require more significant expertise and commitment. This area is where external experts play a significant role. ![Brad Slavin](https://media.mailhop.org/dmarcreport/images/team/brad-slavin.jpg) Brad Slavin General Manager General Manager at DuoCircle. Product strategy and commercial lead across the email security portfolio. ## Secure your email infrastructure Protect, authenticate, and deliver. Contact our team to find the right solution. [Contact Sales](/contact/) [Explore Products](/products/) Share this article [ ](https://www.linkedin.com/sharing/share-offsite/?url=https%3A%2F%2Fwww.duocircle.com%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F) [ ](https://twitter.com/intent/tweet?text=Setting%20Up%20Your%20New%20Business%E2%80%99s%20Email%20Infrastructure%2C%20Email%20Security&url=https%3A%2F%2Fwww.duocircle.com%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F) [ ](https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww.duocircle.com%2Fblog%2Femail-security%2Fsetting-up-your-new-businesss-email-infrastructure-email-security%2F) Copy Related Articles - [ BIMI in 2026: What the Certificate Authority Does, and What Your DMARC Tool Does Email Security ](/blog/bimi-2026-what-the-ca-does-what-your-dmarc-tool-does/) - [ ![Designing A Custom Dkim Architecture For High-Volume Email Senders](https://media.mailhop.org/duocircle/images/2026/04/buy-smtp-1290.jpg) Designing A Custom Dkim Architecture For High-Volume Email Senders Email Security ](/blog/designing-custom-dkim-architecture-for-high-volume-email-senders/) - [ ![DMARC, SPF, and DKIM](https://media.mailhop.org/duocircle/images/2026/04/spf-record-4526.jpg) DMARC, SPF, and DKIM in 2026: Why Email Authentication Is Now a Regulatory Requirement, Not Just a Best Practice Email Security ](/blog/dmarc-spf-dkim-2026-email-authentication-regulatory-requirement-best-practice/) - [ ![Email Monitoring Tools](https://media.mailhop.org/duocircle/images/2026/05/spf-validator-6720.jpg) Email Monitoring Tools: A Complete Guide to Protecting Your Email Ecosystem Email Security ](/blog/email-monitoring-tools-guide-protecting-your-email-ecosystem-security/) ## Related Articles [ Email Security 8m BIMI in 2026: What the Certificate Authority Does, and What Your DMARC Tool Does May 5, 2026 ](/blog/bimi-2026-what-the-ca-does-what-your-dmarc-tool-does/)[ Email Security 8m Designing A Custom Dkim Architecture For High-Volume Email Senders Apr 28, 2026 ](/blog/designing-custom-dkim-architecture-for-high-volume-email-senders/)[ Email Security 12m DMARC, SPF, and DKIM in 2026: Why Email Authentication Is Now a Regulatory Requirement, Not Just a Best Practice Apr 29, 2026 ](/blog/dmarc-spf-dkim-2026-email-authentication-regulatory-requirement-best-practice/)[ Email Security 5m Email Monitoring Tools: A Complete Guide to Protecting Your Email Ecosystem May 7, 2026 ](/blog/email-monitoring-tools-guide-protecting-your-email-ecosystem-security/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. 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