---
title: "A Robust Email Back Software Must Provide These Features Through Its Email Backup Wizard | DuoCircle"
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---

Content 

#  A Robust Email Back Software Must Provide These Features Through Its Email Backup Wizard 

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## A Robust Email Back Software Must Provide These Features Through Its Email Backup Wizard

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_In today’s world where cyberattacks have become more prevalent than ever_, some individuals and organizations still do not [backup email](/content/backup-email) regularly. If the organization’s network is compromised during a cyberattack, the client’s data will be equally affected. A **systematic backup** email wizard helps during this crisis and allows individuals and organizations to restore services and keep their operations going on as usual.

![backup email](https://media.mailhop.org/duocircle/images/2020/11/email-backup.png) 

### Benefit Of Using Backup Software

Although most popular email platforms take responsibility for system downtime, it is the end-user’s responsibility to **secure vital data**. Here are some reasons why you should use an [email backup software](/content/backup-email/email-backup-software), or, in other words, the benefits of using an email backup software

#### Overcome Accidental deletion

If any user accidentally trashes or permanently deletes an important organizational email, the backup software can be later used to restore that email if the need arises.

#### Security From Internal Threats

A disgruntled employee may want to put the organization in some jeopardy and choose to do it by again getting rid of crucial organizational email conversations. This kind of **security threat** from within can be taken care of using an email backup software that mitigates the risk of data being lost.

#### Security From External Security Threats

Lastly, there is always the risk of an unaware employee who clicks on a link of a dubious email, which ends up installing ransomware on the entire organization’s network and locking up crucial business’ emails. In this scenario, if the organization happens to have a robust email backup service in place, they [can easily come out](https://www.computerweekly.com/feature/Top-five-ways-backup-can-protect-against-ransomware) of the circumstance with little to no damage.

### How To Choose The Right Email Backup Wizard: Selecting The Software With Right Characteristics Per Your Needs

Users who are looking for email backup software are always generally on the lookout for efficient ways on [how to backup email accounts](/content/backup-email/how-to-backup-email-account) more securely, and some other queries on their minds include [how to backup outlook 2010 emails](/content/backup-email/how-to-backup-outlook-2010-emails) and [how to restore outlook backup](/content/backup-email/how-to-restore-outlook-backup). When looking for an email backup software, here’s a list of features you should consider

#### Ease Of Use

_An email backup software must be easy to use for any employee of the organization,_ be it is an IT analyst or someone from the Accounts department. In other words, it must provide a **flexible GUI** (Graphical User Interface) that makes backing up and restoration easier.

#### Controlled Backups

_Email backup software must allow block-based backup and granular recovery of data as required by the user_. The applications must also enable bulk storage of email, including backup contact details, calendars, and other user-relevant information as required by the user. The emails stored in backups will be **encrypted** and checked for correctness by the email backup wizard itself.

#### OS Compatibility

The email backup wizard _[must be compatible](https://www.trickyenough.com/best-email-backup-softwares-mac-win/) with multiple versions of operating systems_ and also varying platforms.

#### Encrypted Security

The backups should be encrypted using **asymmetric key algorithms** for sophisticated security frameworks, making it difficult for hackers to compromise. Moreover, _the backup accounts must be linked with a [backup email address](/content/backup-email/backup-email-address)_.

#### Provision Of Daily Backups

Email backup application should perform **daily automatic backup** without redundancy and manual efforts.

#### Management Console

The software should allow authorized entities within an organization to view and modify the software console for appropriate **backup and recovery**.

#### Virus Or Spyware Protection

The backed-up emails should be free of malicious content, and _the software should have in-built virus protection solutions_.

#### Email Migration

A good email backup software should allow the **migration of email** inboxes to different services per user’s request.

To conclude, as technology booms, so do the ability and skill of malicious actors. Therefore, _it is necessary to use email backup software that can securely backup business relevant emails to restore data should hackers comprise the business_. The [best way to backup emails](/content/backup-email/best-way-to-backup-email) would be to leave it to experts who have years of experience in developing tools that can not only backup emails securely but also provide robust **protection against phishing** emails or spam ones.

![email backup software](https://media.mailhop.org/duocircle/images/2020/11/mx-failover.png) 

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