--- title: "Email Archiving Solutions Comparison – Choosing The Correct Tool To Handle Your Organization’s Emails | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/cloud-email-archiving-solutions/email-archiving-solutions-comparison/" --- Content # Email Archiving Solutions Comparison – Choosing The Correct Tool To Handle Your Organization’s Emails Email archiving solutions preserve emails and make them easily searchable, and they come in five main types: software-based (you install and configure components yourself), hardware appliances (pre-configured, plug-and-deploy, introduced around 2004), virtual machines for VMware or Hyper-V environments, cloud solutions managed entirely off-site, and hybrid combinations of on-site hardware or software with cloud storage. Compare them against your organization's needs before choosing. [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Email Archiving Solutions Comparison – Choosing The Correct Tool To Handle Your Organization’s Emails [Email Archive - Sign Up](/email/email-archiving) If we take a look at the email archiving solutions comparison with the conventional email backup, then _[on-premise email archiving solutions](/content/cloud-email-archiving-solutions/on-premise-email-archiving-solutions) or [personal email archive software](/content/cloud-email-archiving-solutions/personal-email-archive-software) are considered much better_. There are various types of email archiving solutions, such as software-based, hardware-based, cloud-based, hybrid type, etc. The user needs to make an **email archiving solutions comparison** of all the types of solutions and pick up an ideal one that suits the organization the most. ![email archiving](https://media.mailhop.org/duocircle/images/2020/03/phishing-spear-phishing.png) ### Issues Faced By An Organization In the Absence of Email Archiving Solutions Comparison If we understand email archiving solutions in simple words, then _these solutions help in preserving the emails and making them easily searchable_. The [cloud-based email archiving solutions](/content/cloud-email-archiving-solutions/cloud-based-email-archiving-solutions) work by capturing the contents of the email either from the mailbox of the user or through capturing it during transport. The captured content is stored either in the cloud or in any magnetic disk storage for future references. If an organization does not employ an email archive appliance, then the following issues can be faced by it: - _The high volume of emails can slow down the mail server_, which can result in a delay in sending or receiving any emails. - The problem in procuring emails in case of any [legal issues](https://www.itworld.com/article/2779558/the-law-requires-email-archiving.html) or litigations. - The problem in acquiring the important emails, if deleted accidentally. MORE: [Exchange archiving solutions](/content/cloud-email-archiving-solutions/exchange-archiving-solutions) ### Email Archiving Solutions Comparison Of Types Of Archiving Solutions To decide which type of email archiving solution will suit your organization the most, you need to know about various [types of archiving solutions](https://www.intradyn.com/email-archiving-solutions-comparison/): #### Software Email Archiving Solution The software-based email archiving solution is the most common type of solution. In this, you only get software in a storage device or link to download and install the software. You have to arrange other components and software licenses like database software, web server software, operating system, hardware server, etc. After purchasing all these additional components, _you need to make the installation and configuration of all the components to create a proper email archiving solution_. #### Hardware Email Archiving Solutions The hardware-based email archiving solution came into the picture in the year 2004\. It is also known as an [email archive appliance](/content/cloud-email-archiving-solutions/email-archive-appliance) solution. In this, you get a combo of software as well as hardware components. _You need not waste your time in the configuration of the components as they already come configured_. All you need to do is to plug it in and deploy the solution. No addition component requirement is there. The solution already consists of the required software as well as hardware. #### Virtual Email Archiving Solution The virtual email archiving solution is a step ahead of the software as well as **hardware-based email archiving** solutions. It came into the market in the year 2010\. In this, the user gets a virtual machine that has got all the components configured beforehand, and _the user only needs to deploy it in the organization’s virtual environment_. This type of solution mostly works with VMware, [Microsoft HyperV](https://docs.microsoft.com/en-us/windows-server/virtualization/hyper-v/hyper-v-technology-overview), and sometimes with a Linux-based virtual environment. #### Cloud Email Archiving Solutions The [cloud email archiving solutions](/content/cloud-email-archiving-solutions) have made email archiving very convenient as you just need to purchase the solution, and it will directly be **deployed on your cloud**. You don’t get anything as everything will be managed in the cloud. All you need to do is to configure the solution and deploy it in your cloud environment. _No additional purchase of any component needs to be done_. #### Hybrid Email Archiving Solutions The hybrid email archiving solution came into the role in the 2000s and is considered one of the most prominent types of solutions. This solution is a combo of software, hardware, and **cloud-based archiving solution**. The hardware, as well as software solution, is used on-site, and the cloud solution is used to store the data. Hence, _you get the on-site software together with hardware and configuration details for the cloud_. ![cloud email archiving solutions](https://media.mailhop.org/duocircle/images/2020/03/ransomware-and-phishing.png)![cloud email archiving](https://media.mailhop.org/duocircle/images/2020/03/spear-phishing-email.png) ### Final Words There are several email archiving tools available, make an email archiving solutions comparison as per your organization’s needs, and relieve yourself from the worries of managing emails. ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Email Archive - Sign Up](/email/email-archiving)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. 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