--- title: "Learning The A-Z Of Cloud Email Archiving And Reaping The Benefits Of Email Archiving | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/cloud-email-archiving/" --- Content # Learning The A-Z Of Cloud Email Archiving And Reaping The Benefits Of Email Archiving Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Learning The A-Z Of Cloud Email Archiving And Reaping The Benefits Of Email Archiving Understand different types of cloud email archiving, why cloud-based solutions score better than on-premise appliances, and the advantages of cloud-based email archive appliances. [Email Archive - Sign Up](/email/email-archiving) ###### [EMAIL SECURITY SERVICES](/) ###### [PLANS AND PRICING](/email/email-archiving#pricingarea) ###### [EMAIL ARCHIVING](/email/email-archiving) When it comes to business deployment options, **cloud email archiving** is one of them. The other three options include software, hardware, as well as hybrid solutions. Undoubtedly, each of these four options can free up mail servers’ space. However, for many users, _in terms of efficiency as well as compliance, cloud email archiving ranks above the other solutions_, with a score of benefits for the users. A cloud email archiving solution collects the email data and indexes it on a cloud server. Many large vendors like Microsoft and Google provide cloud [email archiving solutions](/content/cloud-email-archiving/email-archiving-solutions) for businesses. ![cloud email archiving](https://media.mailhop.org/duocircle/images/2019/02/email-phishing-protection.png) ### Email Archiving And The Different Types Of Email Archiving Solutions _Email archiving is a systematic approach to safety and protection of data that is contained in email messages_. It is primarily done for **fast data retrieval** for regulatory compliance. Although there is an option for archiving in the primary mailbox, enterprises can outsource it to other vendors to offload the work on their IT team so that they can focus on more critical tasks. These tools assume a significant role in the organizational environment where data permanence is the key. Email communications are stored in a secure [repository](https://searchoracle.techtarget.com/definition/repository) that is located outside the production environments. _Both outgoing and incoming messages are indexed, along with their attachments_. The contents of the retained emails are preserved in a read-only format. There are various types of **email archiving methods**, namely – server side, client side, on-premise, and cloud. ![email archiving](https://www.duocircle.com/wp-content/uploads/2020/06/business-email-archiving.jpg) ### Advantages Of Cloud-Based Exchange Archive Solutions _There are many advantages of the cloud archive solutions on the exchange server_. These benefits make them a popular choice among businesses over on-premise solutions. Let’s take a look at some of them here. #### Hassle-Free Process _Using cloud [email archiving solutions](/email/email-archiving) is an easy and low-maintenance process compared to on-premises or other solutions_. Users do not need to worry about hardware compatibility issues, periodic updates or maintenance, or deploying a dedicated IT staff. #### Robust Disaster Recovery Plan A critical difference between cloud-based and on-premise archiving solutions is that on-premise solutions don’t guarantee the complete success of a [disaster recovery plan](https://www.networkworld.com/article/3411457/what-is-disaster-recovery-how-to-ensure-business-continuity.html). On the contrary, experts can restore the **email archiving data** within the cloud environment with a simple mouse click. #### Lower Cost _Organizations don’t need to purchase hardware or hire in-house IT persons to start using cloud-based email archive appliances_. These factors save cost for the user and make the service considerably **more economical** than the other email archiving solutions. #### Addresses Retention Problems On-premise archiving solutions offer only a small contribution in freeing up the overall space; this is so because they store the **archived emails** on the same server. Though this leads to efficient management, it can generate a retention problem. _The good news is that cloud email archiving solutions can address these retention-related issues_. It works by expanding in-storage capacity dynamically while the email data of a business start accumulating with time. ### List Of Popular Cloud-Based Email Archive Appliances _Email archive appliances are essential for growing businesses that have diverse portfolios and are operating in more than one country_. An on-premise email archiving tool may have specific limitations such as [the requirement of the correct removable storage](https://www.webtitan.com/email-archiving-appliance/) (or hardware) if the user wishes to retrieve the data. Also, for every equipment, there is a storage limit. Such issues are absent with Software-as-a-Service cloud-based email archive appliances. When it comes to email archiving, appliances like **Office 365 email archiving solutions** from prominent providers are very well-known. However, there is a wide range of services on offer by other reliable providers, too. ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Email Archive - Sign Up](/email/email-archiving)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. [Talk to an Expert→](/contact/)[See what we make](/products/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. We deliver about 90% of category-leader capability at roughly half the price, backed by experts who own the outcome. 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