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title: "Keep Your Emails Synchronised With Exchange Archiving Solutions | DuoCircle"
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Content 

#  Keep Your Emails Synchronised With Exchange Archiving Solutions 

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## Keep Your Emails Synchronised With Exchange Archiving Solutions

[Email Archive - Sign Up](/email/email-archiving)

_It is essential to archive your emails and messages as it helps you to control your mailbox size and to organize everything conveniently for the future_. Exchange archiving solutions provide you with **archiving services** for all business communication. It consists of emails, social media, and mobile communication data, which are used for case assessment, e-discovery, and search. These solutions help to regulate industries and organizations and meet complex [archiving compliance standards](https://ccbjournal.com/articles/understanding-archiving-requirements-seven-guiding-principles-defensible-and-complian).

![cloud email archiving](https://media.mailhop.org/duocircle/images/2020/02/email-security-as-a-service.png) 

### A Complete Package For Email Archiving

[Email archiving cloud solutions](/content/email-archiving-cloud-solutions) simplify e-discovery, ease compliance, deliver high-speed email search, and _ensure absolute security for your archived data_. The primary function of a cloud-based email archiving solution is to move all your emails to the cloud for long term storage. It is a virtual library where you can find the emails you need within seconds.

The cloud-based email archiving solution is a program hosted in the cloud to copy your email data and store the copies in a secure data center. It helps in increasing the productivity of IT departments, which _allows focusing on more critical issues than recovering lost or deleted emails_.

Here are some benefits of using email archiving cloud solutions:

1. The best thing is that it helps reduce the requirement for email storage space on your server.
2. Minimizes cost by simplifying email management.
3. Provides centralized control of email retention policies.
4. Provides fast access to your email.

### The Importance Of Exchange Archiving Solutions

An exchange server is essential for every organization or enterprise. _It plays a vital role in sharing information with other organizations_. It is a platform that is used to exchange information. Exchange archiving solutions help to control and select the message types you want to receive and send.

![email archiving cloud](https://media.mailhop.org/duocircle/images/2020/02/email-security-service.png)![email archiving cloud solutions](https://media.mailhop.org/duocircle/images/2020/02/email-security-services.png)

### Why Should You Use An Exchange Server?

An exchange server is beneficial for an organization due to the following reasons:

1. It helps keep information secure and protected with the implementation of **physical and digital security** measures.
2. The best feature is that it helps you store all the required data in a single place.
3. The messages which are old and not in use are stored and preserved. You can use them later to retrieve information according to their date.
4. It provides a backup for your data as a safeguard to keep it protected from any disaster.
5. The [latest exchange server](https://docs.microsoft.com/en-us/exchange/new-features/new-features?view=exchserver-2019) versions work more efficiently to manage internal system resources. They are designed in such a way that it helps improve end-user performance. _They are more secure and reliable than any previous version_. It makes administration easier for everyday tasks such as calendar and work management.
6. It also helps you protect against spam and malware.

### Considerations To Choose The Right Email Archiving Solution

As a primary consideration, you have to determine which kind of email archiving solution fits the needs of your organization from among software solutions, hardware solutions, virtual solutions, cloud solutions, hybrid solutions, and native solutions. There are numerous options for each of the various modalities of email archiving. An [email archiving solution comparison](/content/email-archiving-cloud-solutions/email-archiving-solutions-comparison) is not easy.

Every solution has a unique feature and specific standard features. Some vendors charge a one-time price, while others have monthly or yearly subscriptions. While choosing, one should consider where the email data resides, who has access to data, both internal and external to your organization, etc.

It is difficult to find the best email archiving solution. _Certain points must be kept in mind while selecting email archiving solutions_ such as any requirement to purchase additional components like the server, operating system, etc. and location considerations as to whether the storage will be at the vendor’s site or your location. Apart from this, price is also a concern before selecting one. There are expensive solutions as well as free, open-source programs. The [open-source email archiving](/content/email-archiving-cloud-solutions/email-archiving-open-source) is considered less costly than other solutions.

A list of the various kinds of archiving solutions is given below:

#### Software email archiving solution

This solution has been in use for a long time. It may be downloaded from a link, or you can install it from a DVD. _It requires some additional purchase of software licenses_. Also, you need to combine it with a hardware solution with other components.

#### Hardware email archiving solution

Hardware solutions or appliance solutions are available in the market since 2004\. Though it is called hardware solutions, it is a combined package of hardware, software, and other components. It could be implemented right away. In a way, it is a **ready-to-use** email archiving solution.

#### Personal email archive software

[Personal email archive software](/content/email-archiving-cloud-solutions/personal-email-archive-software) was introduced in the year 2010\. _It is a virtual machine that is already configured and ready to run like a hardware solution_.

#### Cloud email archiving solutions

It’s a solution that does not require receiving any software in your system. It is already installed on the cloud. Only you need to do the configuration.

#### Hybrid email archiving solutions

Offers hardware as well as software services and native email archiving solutions are also some options of email archiving solutions available in the market.

![email archive cloud](https://media.mailhop.org/duocircle/images/2020/02/email-security-threat-1.png)![cloud based email archiving](https://media.mailhop.org/duocircle/images/2020/02/filtering-service-email-security.png)

### Final Words

_Exchange archiving solutions are essential to all standard enterprises_. It not only stores your information but also provides high-class **protection for the data**. Out of the many varieties of solutions available, one has to choose prudently the one that is the most suitable for one’s organization.

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