--- title: "Why Is On-Premise Email Archiving Important For Your Organization? | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/email-archiving-software/on-premise-email-archiving/" --- Content # Why Is On-Premise Email Archiving Important For Your Organization? On-premise email archiving stores archived business email on servers inside the company's own premises, managed by an in-house IT team, creating a central repository for later retrieval. It suits large corporations that can staff dedicated infrastructure; selecting a solution depends on IT department size, storage requirements, company budget, and security features, while smaller firms often choose cloud services. [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Why Is On-Premise Email Archiving Important For Your Organization? [Email Archive - Sign Up](/email/email-archiving) Emails play an essential role in today’s business environment. _It is necessary for organizations to archive crucial emails so that they can be searched whenever the need arises_. Hence, they employ services to store critical business emails, either through on-premise **email archiving solutions** or cloud-based services. ![exchange online archiving office 365](https://media.mailhop.org/duocircle/images/2019/02/email-phishing-protection.png) ### Choosing An Ideal Archiving Solution Vis-À-Vis The Business Size _An efficient IT department is an integral part of any organization_. It is a fact that larger the company, more significant is the IT team. The team is equipped to handle hardware and software issues, where it is further divided into departments based on specialization. A separate group of experts is delegated to manage the servers that help access, exchange, edit, and search emails via on-premise servers. _Small organizations don’t have the budget to deploy dedicated departments to handle an entirely different server that is dedicated strictly to emails_, which is why they use **cloud-based solutions**, such as [Outlook archive software](/content/email-archiving-software/outlook-archive-software). As far as large corporations are concerned, they prefer an on-premise email archiving service that uses **email archiving software** for easy access and sharing of emails. An example of a software which provides both on-premise and cloud email archiving is – [email archiving solutions Office 365](/content/email-archiving-software/email-archiving-solution-office-365). Depending on their budget, small businesses may also opt for [email archiving open source](/content/email-archiving-software/email-archiving-open-source). ### What is On-Premise Email Archiving? A process of exchange that is formulated in-house, i.e., in the premises of the company, is known as [on-premise](https://www.itprotoday.com/email-and-calendaring/hosted-versus-premises-email-archiving) email archiving. _A team of specialists handles the server that is responsible for the exchange of emails_. There are various protocols that such in-house servers follow concerning incoming and outgoing emails. On-premise email archiving software helps in creating a central repository, where all the **archived emails** are stored, for later use. ![office 365 exchange online archiving](https://media.mailhop.org/duocircle/images/2019/02/spear-phishing-email.png)![office 365 online archiving](https://media.mailhop.org/duocircle/images/2019/02/phishing-protection-guide.png) ### Points To Keep In Mind While Selecting An On-Premise Email Archiving Solution #### Size Of The IT Department To build an on-premise email archiving server, an **efficient email archiving** software is a necessity. _The software needs to be handled by a team of specialists who know the parameters and the protocols related to the same_; this means that the size of the IT team should be good enough to handle all the problems associated with the [exchange email archiving solutions](/content/email-archiving-software/exchange-email-archiving-solutions). #### Storage Requirement For big organizations, the storage requirement for archived emails is quite high. Because they have thousands of people working under them, it is vital that they choose the cloud-based type of [email archiving software](/content/email-archiving-software). However, they also have the option to recruit a team that can handle the expansion of storage in case the company decides to go for **on-premise email archiving** option. #### Company Budget _The user-organization has to allocate the right amount of budget to choose this type of email solution_. In case the storage needs to be expanded, the organization should be ready to deal with extra investments for the same. #### Security Features _Organizations need to appoint a key person who is aware of all the policies of the company so that they can define the security features of the email archiving solution accordingly_. The underlying security features include junking of phishing and spam emails, retaining archived emails until the user deletes it, and protecting the database so that it isn’t accessible to anyone without permission. ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Email Archive - Sign Up](/email/email-archiving)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. 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