--- title: "Protect And Retrieve Data Efficiently With Email Archiving Solutions Open-Source | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/email-archiving-solutions/email-archiving-solutions-open-source/" --- Content # Protect And Retrieve Data Efficiently With Email Archiving Solutions Open-Source Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Protect And Retrieve Data Efficiently With Email Archiving Solutions Open-Source [Email Archive - Sign Up](/email/email-archiving) In this digital era, _email is an indispensable part of business communication_. There is usually a massive amount of incoming as well as outgoing data, especially when it comes to large businesses, thus keeping track of relevant emails is a necessity today. _The risk of losing an email containing important information is always lurking around the corner_, and **email archiving solutions** are here to take care of this. There are different email archiving solutions to suit your varied needs, such as email archiving solutions– open-source for small or mid-sized enterprises and [personal email archive software](/content/email-archiving-solutions/personal-email-archive-software) for day to day needs. Let’s look at these in detail. ![cloud email archiving](https://media.mailhop.org/duocircle/images/2020/02/email-security-threats.png) ### What Is Email Archiving? There may have been instances when you have spent your valuable time looking for an email received months ago. _The digital information may be vital for your business or personal needs_. However, it is not an easy job to search for that one particular email among thousands. Chances are it has already been deleted and moved to trash. The only alternative is contacting the IT department to retrieve the message, which can be a complicated and expensive process. _Email archiving helps preserve and protect emails without overloading your inbox_. It then becomes easy for you to track them anytime later. It simplifies the **task of retrieving** an email. Email archiving has become very common, and even [MS Outlook](https://support.office.com/en-us/article/archive-items-manually-ecf54f37-14d7-4ee3-a830-46a5c33274f6) and Gmail provide certain features of email archiving by default. However, archiving works differently in Outlook and Gmail. ### Archiving In Gmail Gmail removes the [archived message](https://support.google.com/mail/answer/6576?co=GENIE.Platform%3DAndroid&hl=en) from your inbox. _It is one of the best ways to tidy up your inbox and to free up space for new emails_. It’s similar to how you keep your valuables safe in a cupboard rather than disposing of them. You can easily retrieve the message at a later date by just searching for it by the subject or the sender’s address or any other label. If at any time, you receive a response to your **archived email**, it pops up automatically in your inbox. ![email archiving cloud solutions](https://media.mailhop.org/duocircle/images/2020/02/how-to-protect-your-email-from-phishing.png)![email archiving](https://media.mailhop.org/duocircle/images/2020/02/malware-threat-protection.png) ### Archiving In Outlook Here emails can be manually archived whenever needed. It helps free up space in the server as the archived emails are moved to your system from the **email server**. #### Email Archiving Solutions – Open-Source: Features To Look For There are paid, highly specialized software for email archiving, as well as free-to-use, open-source programs. Some of the open-source email archiving solutions arePiler, MailArchiva, and BennoMailArchiv. MailArchiva offers the benefits of **cloud-based email archiving solutions**. _An email archive tool needs to be compliant with the legal framework, in addition to offering multiple benefits_. Here are some of the factors to keep in mind before choosing the right tool. You can also use this as a checklist for [email archiving solutions comparison](/content/email-archiving-solutions/email-archiving-solutions-comparison). The following legal requirements are the minimum statutory pre-requisites expected from a standard email archiving software. - Data must be **archived electronically**. - Hard copy storage is invalid for digital data. - Original formats must be retained in attachments. - Data must be made available within a stipulated amount of time. - Must be capable of data expansion in the future. - **Migration to new technology** must be possible. As much as emails are essential for an organization, it can be a valuable tool for information management for homes. Let’s go through some of the features to look for while choosing an email archiving solution. ##### Fast Search _The emails should be easily retrievable at any time in the future_. It can be possible with a **full-text search** feature. ##### Safe for Large Data The amount of data may not always be fixed. _Make sure your email archive software is flexible and can handle large amounts of data to manage both past and future emails_. ##### One-Click Restore This feature is especially for those who are not very tech-savvy. _It allows email restoration with a single mouse click_. ##### Mobile email archive If you are wary of installing any external software due to any reason, this feature is like a boon. _There is this version with the ‘portable feature,’ which can be launched from a USB-drive without prior installation_. ##### Secure Storage _This feature is vital to make sure the emails are not lost due to corrupt files or incomplete data backup_. ##### Easy Export This feature enables the **smooth restoration** of migrating emails if the need arises. ##### Central Archive This comes in handy for archiving emails from different mailboxes such as Yahoo!, Gmail, POP3, IMAP, Microsoft Outlook, SeaMonkey, and others. #### Cloud-Based Email Archiving Solutions _A **low-maintenance** email archiving solution is the need of the hour_. [Cloud-based email archiving solutions](/content/email-archiving-solutions/cloud-based-email-archiving-solutions) offer easy ways of email retrieval as and when required. It can be configured to centralize the email database of your organization from a remote location, unlike [on-premise email archiving solutions](/content/email-archiving-solutions/on-premise-email-archiving-solutions). _It can also simplify the recovery of accidentally deleted emails_. They are also usually compatible with most operating systems and email service providers. ### Final Words Business or home, the role of emails cannot be overlooked. A small detail in one of the ‘lost’ emails can prove to be crucial. At the same time, saving all the emails can overload your inbox and server. This is where [email archiving solutions](/content/email-archiving-solutions) come to your rescue. Email archiving solutions –open-source may be utilized wherever other types are not feasible. _It can help you save your valuable time, and keep your emails protected and easily retrievable for years_. ![email archiving solutions](https://media.mailhop.org/duocircle/images/2020/02/phishing-protection.png) ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Email Archive - Sign Up](/email/email-archiving)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. 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