--- title: "How To Stop Phishing Emails And Safeguard Your Organization’s Data | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/email-phishing-prevention/how-to-stop-phishing-emails/" --- Content # How To Stop Phishing Emails And Safeguard Your Organization’s Data Stopping phishing emails takes two complementary approaches: phishing prevention software that filters malicious messages, and protective habits by users. Practical measures include never clicking suspicious hyperlinks, refusing to enter personal information in pop-up windows, verifying HTTPS in the address bar, and running anti-spam software, updated antivirus protection, and a reliable firewall to block phishing before it reaches the inbox. [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## How To Stop Phishing Emails And Safeguard Your Organization’s Data [Phishing Protection - Sign Up](/email/phishing-protection) Advancements in technology have made business operations a lot easier. However, from a different angle, cyber-criminal activities like phishing are also on the rise. _Malicious actors are getting more tech-savvy, making it increasingly difficult to differentiate between authentic and fraudulent emails_. Hence, robust measures are required to **stop phishing emails**. ![email phishing prevention](https://media.mailhop.org/duocircle/images/2021/01/spear-phishing-awareness.png) ### How To Detect Phishing Attacks? [How to detect phishing attacks](/content/email-phishing-prevention/how-to-detect-phishing-attacks) the first step in the process of **safeguarding critical data** assets. It is easier said than done as the malicious actors adopt various techniques to make the emails look authentic. However, usually, some apparent signs suggest that it is an attempted **phishing attack**, as the ones discussed below: - **Mail Sent From A Public Domain**: _Genuine organizations usually have dedicated email domains_. It is best to look up the organization’s email address online in case of any doubts. Do pay close attention to the sender’s whereabouts. - **Misspelled Domain Name**: Domain names are readily available to anyone. _Fraudsters come up with new URLs resembling genuine addresses_. - **Suspicious Links Or Attachments**: _One typical hint among all phishing emails is the presence of malicious links or attachments_. It usually requires you to click a link leading to a fake website, where it asks for your credentials and other sensitive information. - **Creation Of A Sense Of Urgency**: The more one delays responding to an email, the more alert one becomes. If given sufficient time, one goes into the details, noticing things that are wrong or suspicious. _Beware of emails that refuse adequate time and create a fake urgency_. ### How To Stop Phishing Emails? The two common ways to **stop phishing emails** are using [phishing prevention software](/content/email-phishing-prevention/phishing-prevention-software) and following [best phishing protection](/content/email-phishing-prevention/best-phishing-protection) practices. Both are required for full **protection from phishing** attacks. While software can filter phishing emails and provide a significant amount of protection, individuals also need to take precautions and cultivate an awareness of [how to prevent phishing and spoofing](/content/email-phishing-prevention/how-to-prevent-phishing-and-spoofing) attempts. MORE : [How to Investigate Phishing email](/content/email-phishing-prevention/how-to-investigate-phishing-emails)? ![best phishing protection](https://media.mailhop.org/duocircle/images/2021/01/anti-phisher.png)![email security services](https://media.mailhop.org/duocircle/images/2021/01/cloud-based-anti-spam.png) ### The Advantages Of Anti-Phishing Software The following are some of the advantages that [email phishing prevention](/content/email-phishing-prevention) software provides. - Comprehensive defense against advanced phishing attacks - User-friendly interface requiring minimal IT support - End-to-end and real-time threat analysis - Instant protection off or on the corporate network even for mobile devices - Increasing awareness of threats and **reinforcing security policies** MORE: [How to mitigate phishing attacks](/content/email-phishing-prevention/how-to-mitigate-phishing-attacks)? ### Phishing Prevention Best Practices Though anti-phishing software can help significantly stop phishing emails, managers, and employees in an organization also have a crucial role in **thwarting phishing emails**. Here are some of the [phishing prevention best practices](/content/email-phishing-prevention/phishing-prevention-best-practices) everyone must adopt in their day-to-day life: - **Never Click On Suspicious Hyperlinks**: _If you receive emails from unknown sources, never click on the hyperlinks_. They could lead to fake web pages where your confidential information could be extracted. - **Do Not Enter Personal Information In The Pop-up Windows**: An common tactic used by scammers is to elicit sensitive data by asking for information using the pop-up windows. Hence, it is best to **restrict pop-up windows** except on sites that you trust. - **Verify The Address Bar**: If it is essential to enter personal information on a website, _make sure the address bar shows ‘HTTPS’_ (which is also [represented by a padlock sign](https://blog.mozilla.org/internetcitizen/2017/04/21/https-protect/)) and not ‘HTTP.’ The ‘s’ confirms that the site is legitimate and a secure channel. - **Use Anti-spam Software**: This practice can offer a certain degree of **protection against phishing attacks** by filtering out phishing emails and prevent it from spamming the inbox. - **Updated Anti-virus Protection**: Advanced anti-virus software solutions also offer protection against dynamic schemes adopted by scammers for **identity theft**. - **A Reliable Firewall**: Installation and maintenance of a reliable firewall can safeguard the organization against any malicious code used for phishing. Phishing can have devastating results like unauthorized purchases, stealing funds, or even identity theft. Any organization succumbing to such attacks can suffer severe financial setbacks in addition to a loss of reputation and consumer trust. Hence, _every organization or individual must be aware of how to stop phishing emails and enforce the best practices listed above_. ![smtp smart host service](https://media.mailhop.org/duocircle/images/2019/02/fake-email-delivery-failed.png) ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Phishing Protection - Sign Up](/email/phishing-protection)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. [Talk to an Expert→](/contact/)[See what we make](/products/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. We deliver about 90% of category-leader capability at roughly half the price, backed by experts who own the outcome. Trusted by 50,000+ organizations since 2014.","subOrganization":[{"@type":"Organization","@id":"https://www.wikidata.org/wiki/Q138898167","name":"DMARC Report","url":"https://dmarcreport.com"},{"@type":"Organization","@id":"https://www.wikidata.org/wiki/Q138897474","name":"AutoSPF","url":"https://autospf.com"},{"@type":"Organization","@id":"https://www.wikidata.org/wiki/Q138897912","name":"Phish Protection","url":"https://www.phishprotection.com"}],"sameAs":["https://www.linkedin.com/company/duocircle","https://x.com/duocirclellc","https://www.facebook.com/duocirclellc","https://www.g2.com/products/phish-protection-by-duocircle/reviews","https://github.com/duocircle","https://www.crunchbase.com/organization/duocircle-llc"],"contactPoint":{"@type":"ContactPoint","contactType":"customer support","url":"https://support.duocircle.com"},"knowsAbout":["Email Security","Email Authentication","SPF","DKIM","DMARC","Phishing Protection","Spam Filtering","SMTP Relay","Email Deliverability","Email Forwarding"]} ``` ```json {"@context":"https://schema.org","@type":"WebSite","name":"DuoCircle LLC","url":"https://www.duocircle.com","description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. We deliver about 90% of category-leader capability at roughly half the price, backed by experts who own the outcome. Trusted by 50,000+ organizations since 2014.","publisher":{"@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. We deliver about 90% of category-leader capability at roughly half the price, backed by experts who own the outcome. Trusted by 50,000+ organizations since 2014.","subOrganization":[{"@type":"Organization","@id":"https://www.wikidata.org/wiki/Q138898167","name":"DMARC Report","url":"https://dmarcreport.com"},{"@type":"Organization","@id":"https://www.wikidata.org/wiki/Q138897474","name":"AutoSPF","url":"https://autospf.com"},{"@type":"Organization","@id":"https://www.wikidata.org/wiki/Q138897912","name":"Phish Protection","url":"https://www.phishprotection.com"}]}} ``` ```json [{"@context":"https://schema.org","@type":"WebPage","name":"How To Stop Phishing Emails And Safeguard Your Organization’s Data","description":"Stopping phishing emails takes two complementary approaches: phishing prevention software that filters malicious messages, and protective habits by users. Practical measures include never clicking suspicious hyperlinks, refusing to enter personal information in pop-up windows, verifying HTTPS in the address bar, and running anti-spam software, updated antivirus protection, and a reliable firewall to block phishing before it reaches the inbox.","url":"https://www.duocircle.com/content/email-phishing-prevention/how-to-stop-phishing-emails/","speakable":{"@type":"SpeakableSpecification","cssSelector":[".page-answer",".duo-rich-text p:first-of-type"]},"dateModified":"2023-08-07T12:20:21.000Z","datePublished":"2021-01-31T14:13:05.000Z"},{"@context":"https://schema.org","@type":"BreadcrumbList","itemListElement":[{"@type":"ListItem","position":1,"name":"DuoCircle","item":"https://www.duocircle.com/"},{"@type":"ListItem","position":2,"name":"How To Stop Phishing Emails And Safeguard Your Organization’s Data","item":"https://www.duocircle.com/content/email-phishing-prevention/how-to-stop-phishing-emails/"}]}] ```