--- title: "Hosted Email Services: Parameters To Be Considered Before Selecting One | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/hosted-email-services/" --- Content # Hosted Email Services: Parameters To Be Considered Before Selecting One Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Hosted Email Services: Parameters To Be Considered Before Selecting One Information about the meaning of hosted email services as well as how to choose one [Email Hosting - Sign Up](/email/hosted-email) ###### [EMAIL SECURITY SERVICES](/) ###### [PLANS AND PRICING](/email/hosted-email#pricingarea) ###### [EMAIL HOSTING](/email/hosted-email) Creating a website has become as easy as creating an image in MS Paint. _Almost every website builder comes with an email hosting facility that enables the owner to receive emails under the same domain name_. This is one type of **hosted email services**. There are two other types of hosting that are available along with the above. ![email hosted](https://media.mailhop.org/duocircle/images/2019/02/email-phishing-protection.png) ### Small Business Email Hosting [Small business email hosting](/content/hosted-email-services/small-business-email-hosting) is one of the most widely used email services by [small businesses](https://fitsmallbusiness.com/best-business-email-providers/) because it allows the user to pay on a per-user basis. When email services were first launched, it was complicated to get a separate server for each domain; however, that’s not the case anymore. _Organizations can easily get developers to create a server-based mailbox, which they can use individually_. ### Unlimited Email Hosting Organizations like Microsoft provide these mailboxes, where all the storage is on a cloud platform and offers [unlimited email hosting](https://whdb.com/web-hosting/unlimited-emails/). With such a hosting service, _the storage capacity is infinite, and the exchange of emails is also faster_. The only drawback of such hosted email services is that one has to buy an entire package for the service, irrespective of the number of users. ### Free Email Hosting Providers Web-hosting companies also provide [free email hosting services](https://www.freshtechtips.com/2016/12/free-custom-domain-email-hosting.html), where they run and control the servers. When you buy a domain from a third-party, they provide these [email hosting services](/email/hosted-email) for free or for nominal rates; however, the **email storage capacity** is not much. _To get more storage, one has to upgrade to a paid version or pay a higher amount_. ![email hosted](https://www.duocircle.com/wp-content/uploads/2020/06/email-hosting-websites.jpg) ### Few Parameters To Keep In Mind Before Choosing Personal & Cheap Email Hosting #### Check for the payment system A hosting service that provides the facility to pay per user is the best choice for many cases. This helps in saving cost for the user organization. #### Check for the base For individual business owners and personal email hosting, a third-party hosted email service works well; however, if the organization comprises of more than 1000 people, cloud-based or own server-based services are desirable. #### Check for the compatibility and configuration Since operating systems get updated regularly, _the email service should be compatible or at least upgradable so that it runs on all the systems of the user_. #### Check for the features Video conferences, as well as the ability to schedule meetings, are some of the basic features that a mailbox should be equipped with, along with the purpose for which it is made. Any organization, be it big or small, needs to schedule meetings regularly, which is communicated via emails. #### Check for the security features In no way should the emails be accessible to anyone outside the organization. Also, the mailbox should recognize any **phishing emails** or spam emails and route them to the spam/junk folder. #### Check for extra features Certain features such as email forwarding facility and [cheap email hosting](https://www.rackspace.com/en-in/email-hosting/webmail) may be needed. Other extra features include email filtering, **email encryption**, sharing of emails via Google Drive, etc. Such additional perks come in handy if the user is handling multiple domains at the same time. For example, _email forwarding can reduce the workload by forwarding emails from different domains to a specified inbox_. ### Do you need To Buy A Business Email? Organizations should carefully select [hosted email](/email/hosted-email) services as per their requirements. Some organizations require basic features in their company mailboxes and may find the right solutions with free email hosting providers, while others may require something extra and thus need to buy business emails; however, whatever the choice is, _one should not compromise on the security_. The security features should be **robust and accurate** so that there are no threats to the company from any hacker. ## Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Email Hosting - Sign Up](/email/hosted-email)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. 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