--- title: "Understanding The Microsoft Office 365 Backup And Recovery Policy In Brief | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/office-365-emails-backup/microsoft-office-365-backup-and-recovery-policy/" --- Content # Understanding The Microsoft Office 365 Backup And Recovery Policy In Brief Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Understanding The Microsoft Office 365 Backup And Recovery Policy In Brief [MX Backup - Sign Up](/email/email-backup-mx) Office 365 is used to work online, share files, spreadsheets, work from home or mobile devices. _Office 365 has more than 200 million monthly active users as of today, and it is the most common productivity suite among businesses_. [Does office 365 backup your data](/content/office-365-emails-backup/does-office-365-backup-your-data)? Yes, it does. Microsoft office 365 [backup and recovery policy](https://www.druva.com/blog/do-you-really-need-to-backup-office-365/) define how users can get their files back if deleted. It also protects online mailbox data with Data Availability Group (DAG) technology and permits users to access online mailbox data when they need. ![office 365 email backup](https://media.mailhop.org/duocircle/images/2019/02/email-phishing-protection.png) ### Does Office 365 Backup Your Data? _Office 365 has a detailed policy under which one can recover the lost files within a certain period_. One can also store offline [backup Office 365 mailbox](/content/office-365-emails-backup/backup-office-365-mailbox) copies to the local storage with the help of office 365\. This function can be useful if necessary emails get deleted or moved to the removed folder. ### Microsoft Office 365 Backup And Recovery Policy Office 365 allows the user to [recover deleted items](https://docs.microsoft.com/en-us/microsoft-365/compliance/identify-a-hold-on-an-exchange-online-mailbox?view=o365-worldwide#managing-mailboxes-on-delay-hold); however, those files are **preserved for a certain period** only. Office 365 has data [retention, deletion, and destruction policy](https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide), which defines how long a user’s data is retained before deletion. _There are two types of deletions, Active (by users/admins) and Passive (the subscription ends)_. The policy can be summarized in given bullet points 1. Customer Content is stored for 30 days after active deletion; customer content includes emails, presentations, and saved passwords. 2. Identifiable Information for users is stored for 180 days after active deletion. 3. End-User Pseudonymous Identifiers are stored for 30 days after active deletion; GUIDs are covered under these. ![backup office 365 mailbox](https://media.mailhop.org/duocircle/images/2019/11/mail-backup-server.png)![office 365 backup tool](https://media.mailhop.org/duocircle/images/2020/04/backup-mail-server.png) ### Steps For Restoring Office 365 Email Backup _Once emails are deleted from the system, one can restore them by checking the “deleted item” folder._ You can also follow these instructions for restoring [office 365 email backup](/content/office-365-emails-backup) - Open the ‘deleted item’ folder and check if the required email is there. - Sort items by types for finding deleted files. - Once found, choose the ‘move’ button to move the item in the folder of choice. - If an email is not in the ‘deleted item’ folder, visit the recoverable item folder. Keep in mind that the [office 365 backup tool](/content/office-365-emails-backup/office-365-backup-tool) puts certain conditions on saving items in the deleted folder. _One can restore their message depending on the office 365 backup and recovery policy._ Office 365 data can be preserved permanently if an online exchange administrator enables the Litigation hold. If there are robust options available for **cloud backup**, IT admins can work without having to worry about losing the company’s vital data. Hence, _it is imperative to understand the Office 365 backup and recovery policy_ and its services to ensure that the organization’s data is safeguarded in case of accidental incidents like natural disasters or server failures, or purposely deleted by malicious actors. ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [MX Backup - Sign Up](/email/email-backup-mx)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. [Talk to an Expert→](/contact/)[See what we make](/products/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. We deliver about 90% of category-leader capability at roughly half the price, backed by experts who own the outcome. 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