--- title: "Office 365 Backup Tool Must Offer For Efficient Recovery Of Emails & Other Crucial Data | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/office-365-emails-backup/office-365-backup-tool/" --- Content # Office 365 Backup Tool Must Offer For Efficient Recovery Of Emails & Other Crucial Data Office 365 lacks a built-in backup solution, so businesses need a dedicated backup tool for reliable email recovery. An effective Office 365 backup tool should back up single and multiple mailboxes completely, support file formats like PST and EML, cover shared mailboxes, restore PST files easily, maintain folder hierarchy, and offer pause-and-resume with real-time status. [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## Office 365 Backup Tool Must Offer For Efficient Recovery Of Emails & Other Crucial Data [MX Backup - Sign Up](/email/email-backup-mx) Some organizations can continue their operations without access to the Office 365 data, but continual access becomes critical for many businesses. _Microsoft’s Office 365 ensures the database’s availability during any cloud failure_ like hardware, software, or virtual machine (VM failure). It provides various features to the user and follows a shared responsibility model according to which Microsoft takes the whole responsibility for the global infrastructure and 24x7x365 availability of Office 365. ![reliable smtp server](https://media.mailhop.org/duocircle/images/2019/02/email-phishing-protection.png) ### Does Office 365 Email Backup Make An Airtight Backup And Recovery Strategy? _The reason why many organizations adopt Office 365 is its ease of use._ But, the suite falters when it comes to recovering from unexpected data loss. _There is a lack of a built-in **backup solution**_. Additionally, the [Microsoft Office 365 backup and recovery policy](/content/office-365-emails-backup/microsoft-office-365-backup-and-recovery-policy) are not viable enough to safeguard users’ data from situations such as a prolonged outage, intentional data deletion, unexpected loss of data, or corruption of data due to any virus. _Microsoft provides efficient physical security to data at their data centers, but data accountability is still the customer’s responsibility_. In the Microsoft Services Agreement (Section 6.b), the company itself recommends its users to take Office 365 email backup. Hence, for **reliable recovery** of data, you need to employ dedicated Office 365 backup tools, which can completely [backup Office 365 mailbox](/content/office-365-emails-backup/backup-office-365-mailbox). MORE: [Does office 365 backup your data](/content/office-365-emails-backup/does-office-365-backup-your-data)? ### Choosing A Dedicated Office 365 Backup Tool For Business Use When choosing your business’s best option, the following features in an Office 365 backup tool ensure robust overall **protection and data security** #### Backup Office 365 Mailbox Completely _The backup tool which you use should allow you to take an offline backup of single as well as multiple mailboxes_ along with all its components such as calendar events, contact details, list of tasks, journal, email attachments, etc. #### Taking Backup In Multiple File Formats _A good backup utility allows the user to secure the offline copies of their emails in various technical file formats_ that support the user’s email applications. The user can save the **backup data**, such as emails, calendar items, contact details, etc., as a PST file as it can be easily imported in any edition of Outlook. EML file format can be used when you want to use your [Office 365 email backup](/content/office-365-emails-backup) in Windows Live Mail, Outlook Express, Mozilla Thunderbird, etc. #### Multiple Mailbox Backup In One Go It will be convenient for the user if the tool allows the facility to take the backup of the user’s _various mailboxes in one go_. There are tools out there in which you don’t have to save several users’ mailbox data one by one. You have to add a CSV file that contains details about the source IDs, and the utility automatically takes the backup of all the mentioned addresses. #### Saving Shared Mailboxes For a business organization, other than its mailboxes, _data inside shared mailboxes is also essential_. So, the tool should also download data from shared mailboxes in the preferred file format. #### Easy Restoring Option The Office 365 backup tool should give the option to [restore multiple PST files](https://docs.microsoft.com/en-us/microsoft-365/compliance/use-network-upload-to-import-pst-files?view=o365-worldwide) to O365 users just by logging in the account and entering valid admin credentials. #### Advance Feature The tool should provide advanced features like maintaining folder hierarchy and data range filter. These features allow the user to download data in the actual folder hierarchy just like it was present in the Outlook web app and also specify the data range in the fields of “to” and “from.” #### Uninterrupted Backup Process With Real-Time Status _Internet connection failure can happen anytime, and it may hamper the backup or restoration process_. So, for an uninterrupted continuous **backup process**, various backup utility tools offer pause and resume functionalities to control the backup process, as you need, effortlessly. Efficient tools also show the live progress of the on-going task on its interface to enable the user to track the backup process’s real-time status. For **robust email protection** and easy retrieval of the sensitive data from occasional disruption or outage of O365 services, _businesses must ensure regular backups of their emails and other vital data_, which is possible through an Office 365 backup tool. ![office 365 email backup](https://media.mailhop.org/duocircle/images/2020/04/backup-mail-server.png) ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [MX Backup - Sign Up](/email/email-backup-mx)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. [Talk to an Expert→](/contact/)[See what we make](/products/) ```json {"@context":"https://schema.org","@type":"Organization","name":"DuoCircle LLC","url":"https://www.duocircle.com","logo":{"@type":"ImageObject","url":"https://www.duocircle.com/images/duocircle-logo.png"},"description":"DuoCircle is a portfolio of specialized email products covering protection, authentication, delivery, and routing. We deliver about 90% of category-leader capability at roughly half the price, backed by experts who own the outcome. 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