--- title: "A Guide To Outbound Spam Office 365 | DuoCircle" description: "Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in" image: "https://www.duocircle.com/images/og-default.png" canonical: "https://www.duocircle.com/content/outbound-spam-filtering/outbound-spam-office-365/" --- Content # A Guide To Outbound Spam Office 365 Join the thousands of organizations that use DuoCircle Find out how affordable it is for your organization today and be pleasantly surprised.Interested in [ Talk to an Expert → ](/contact/) [ See what we make ](/products/) ## A Guide To Outbound Spam Office 365 [Spam Filtering - Sign Up](/email/spam-filtering) _Office 365, by default, comes packed with built-in spam filters_. But it is not all that is needed to control spam in office 365\. A user needs to reconfigure some settings to ensure that office 365 is entirely spam-free. Whether you are just starting with Office 365 or facing a lot of spam emails or want to stop a particular email from stop sending you spam, we’ve got you covered. Please read through the entire article to understand how you can easily configure [outbound smtp proxy](/content/outbound-spam-filtering/outbound-smtp-proxy) settings in office 365 to make it more secure and spam-free. ![smtp service](https://media.mailhop.org/duocircle/images/2019/12/duo-office365.png) ### What Is Outbound Spam Filtering? _It is the job of the IT administrators to keep a check on the amount of spam on their network, especially in outbound emails_. If the issue is left unnoticed, then it will create a nuisance with their ISPs and even make them block the user’s internet traffic. Hence, at some point in time, the user’s company network will stop getting even the legitimate emails sent by their customers or other intra-office communication emails. There are also various [outbound spam filtering open source](/content/outbound-spam-filtering/outbound-spam-filtering-open-source) tools available to control outbound spam. [Outbound spam filtering](/content/outbound-spam-filtering) addresses the challenge of _IP blacklisting that occurs when the user’s network is blocked because spammers have managed to infiltrate it_ and use it to send spam. ### How Can IT Administrators Control Outbound Spam Office 365? Administrators play a crucial role in outbound spam filtering as they can: #### Enable Notifications IT administrators can set up alerts so that whenever any user sends an outbound spam email, _it enables them to have a tab on all outbound emails from their network and identify the loose-ends easily and fix it quickly_. #### Manual Review & Monitoring Another option is to manually review all the complaints received from ISPs and other [3rd party email providers](https://www.techradar.com/in/news/best-email-provider). Some of the popular email services like AOL, Outlook, Yahoo will automatically notify the user when an outbound spam is detected and send it back marked as spam emails. ![smtp smart host free](https://media.mailhop.org/duocircle/images/2019/12/email-archiver-for-office-365.png)![smarthost service](https://media.mailhop.org/duocircle/images/2019/12/email-continuity-service.png) ### How Exchange Online Protection (EOP) Helps In Outbound Spam Filtering? Exchange Online Protection (EOP) is a built-in spam filtering service provided in Office 365 that helps in protecting organizations from spam emails. _The service is cloud-based and works for both emails hosted on cloud and office premises as well_. There is also a standalone version for people who don’t have their email hosted on the cloud. _EOP mainly helps in filtering out all the spam, junk, and malware from the user’s inbox, preventing outbound spam to a great extent_. While most of the spam emails are sent only from the junk folders of users, they (users) can manually keep a check on their junk emails and clear all the spam messages themselves. Role(s) of [Exchange Online Protection](https://docs.microsoft.com/en-us/microsoft-365/security/office-365-security/exchange-online-protection-overview?view=o365-worldwide) (EOP): #### Traffic Segregation IT administrators can also ensure that the **outbound email traffic** splits across various IP addresses (the term ‘IP’ will be used hereon for IP address). During monitoring the messages, messages marked as spam reroute to a separate IP Pool, i.e., a sequential range of IP addresses within a specific network. _This method of segregation helps to categorize both legitimate and spam messages to travel through different paths_. Hence, even if the 3rd party services block the IP because of spam content, it is only the spam email IP pool that gets stuck, not the IP with legitimate emails. Therefore, there is no intrusion in receiving legitimate emails, even while the other IP is blocked. #### IP Reputation Monitoring Most of the 3rd party email services block email messages if they identify any spam content present. All these emails are returned to the sender, which allows administrators to react immediately. #### Account Suspension When administrators find certain accounts sending too much outbound spam emails, then those accounts need to be disabled immediately to prevent the IP from getting blocked. _Even if the user segregates emails, no one can be allowed to send spam continuously_. Enterprises also need to devise a **spam policy** that needs to circulate within the organization. ### Configuring Outbound Spam Filtering _In-office 365, configuring outbound spam comes with two options_ where the user can set a single policy across the entire organization or define a custom policy based on different departments in the organization. When a custom policy is specified, it automatically supersedes any default policy in place. To configure the _outbound spam policy_, one needs to follow the below step-by-step guide: 1. Open the Security and Compliance Center (SCC). 2. Go to Threat Management Policy Anti-Spam. 3. Click Edit Policy in Outbound Spam Filter Policy (always ON). 4. There, a user can add the email addresses of administrators who need to be notified with a copy of suspicious outbound spam emails. 5. Configure settings to block an account after a certain number of spam messages, etc. ![outbound smtp port](https://media.mailhop.org/duocircle/images/2019/12/email-continuity.png)![hosted smtp](https://media.mailhop.org/duocircle/images/2019/12/enterprise-email-archive.png) ### Conclusion Organizations provide much importance to **outbound spam protection** as compared to inbound spam filtering. _Outbound spam control is also highly crucial as it helps from preventing the IP from getting blacklisted_. ##### Join the thousands of organizations that use DuoCircle --- Find out how affordable it is for your organization today and be pleasantly surprised. [Spam Filtering - Sign Up](/email/spam-filtering)Interested in our Partner Program for MSPs and VARs? Visit Our [MSP Partner Program](/msp-partner-program). ## Ready to talk? Same-day response from someone technical. We tell you yes or no quickly. If yes, we get to work. 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