One Of The Most Asked Questions By Office 365 Users – Does Office 365 Backup Your Data?
There’s a common misconception that Office 365 offers a data backup to the users. However, the answer to the question “Does Office 365 Backup Your Data?” is ‘no.’ That said, Office 365 has various services and policies to provide necessary security to its users. One such example is Office 365’s Geo redundancy feature. The feature allows users to use the services without any interruption in case of system failures. The policy offers protection to deal with situations that could compromise the user’s data. However, it does not provide Office 365 email backup or any other similar backup service.
Microsoft Office 365 Backup And Recovery Policy Regarding Storage Capacity
So, how Microsoft Office 365 backup and recovery policy can help? It offers a retention policy that allows users to store previous versions of their SharePoint and OneDrive data. Retaining various versions of files comes at the expense of the user’s storage allocation, and they would have to purchase extra storage once the free space is used up. For Exchange Online, Office 365 stores deleted emails in an archive folder of 100 GB. If the repository is full, users will receive extra 100 GB archive storage, and so on. A disadvantage with this policy is that it would be hard to find old emails if there are many archive folders.
Office 365 Backup Tools
Office 365 offers essential protection with various services, but users need to understand their limitations and implement the right tools to mitigate incidents. Office 365 stores deleted emails or files for a certain period.
Hence, users can resort to additional Office 365 backup tools to help recover data with easy backup and retrieval processes. Such solutions offer Office 365 mailbox backup without any complex policies or gray areas. The idea behind using an external backup tool is that it does not rely on Office 365 services in any way.
Unfortunately, the common question among Office 365 users, “Does Office 365 Backup Your Data?” returns an answer “no.” However, one can make use of its other provisions that can prevent data loss and provide protection. Also, using an additional Office 365 backup tool ensures that the user’s backup is intact even when Office 365 services are not available. It is only prudent to invest in an additional efficient solution so that all the important emails are safe against any unfavorable incident or cyberattack.
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