Official Notice of Data Destruction
DuoCircle, LLC (“Company”) hereby provides formal notice that all data associated with the discontinued MailHostingService.com email hosting platform has been permanently and irreversibly destroyed in accordance with applicable data protection regulations and industry best practices.
Scope of Data Destruction
The following data categories have been completely destroyed:
- Email Data: All email messages, attachments, and email metadata
- User Account Information: Account credentials, profiles, and settings
- Contact Data: Address books, distribution lists, and contact information
- System Data: Logs, configuration files, and operational data
- Backup Data: All backup copies, archives, and disaster recovery repositories
- Cached Data: Temporary files, caches, and session data
Destruction Methodology
Data destruction was performed using the following methods:
- Primary Storage Systems
- AWS EC2 instances terminated with immediate effect
- EBS volumes deleted using AWS native deletion tools
- Root device volumes destroyed upon instance termination
- Object Storage
- S3 buckets emptied using lifecycle policies
- All object versions permanently deleted
- Buckets removed from AWS infrastructure
- Database Systems
- Database backups lifecycle removal from all regions
- Automated backup retention disabled
- Backup Systems
- AWS Backup vaults emptied
- Snapshot copies across all regions deleted
- Third-party backup repositories purged
Compliance Statement
This data destruction has been executed in compliance with:
- GDPR Article 17 – Right to erasure (‘right to be forgotten’)
- SOC 2 Type II – Confidentiality and Privacy criteria
- ISO 27001:2013 – A.8.3.2 Disposal of media
- NIST SP 800-88 Rev. 1 – Guidelines for Media Sanitization
Verification and Certification
The data destruction process has been:
- Completed using AWS-documented deletion procedures
- Verified through AWS CloudTrail audit logs
- Documented with timestamped deletion confirmations
Certificate of Destruction
We hereby certify that:
- All customer data has been destroyed as of Nov 24, 2025
- No recoverable data remains in any system under our control
- Destruction was performed using industry-standard methods
- No copies or backups of customer data have been retained
Data Subject Rights
Following this destruction:
- Data recovery requests cannot be fulfilled
- Access requests under GDPR Article 15 will return no data
- No personal data from MailHostingService.com remains in our systems
Third-Party Processors
We have confirmed with all third-party processors that:
- Any data shared for service delivery has been deleted
- No residual data remains in third-party systems
- Deletion certificates have been obtained where applicable
Retention Exceptions
The following limited data has been retained for legal compliance:
- Financial transaction records (per statutory requirements)
- This destruction notice and associated audit logs
- Aggregated, anonymized usage statistics with no personal data
Contact Information
For inquiries regarding this data destruction notice:
Data Protection Officer
DuoCircle, LLC
Email: privacy@duocircle.com
Reference: MHS-DESTRUCTION-2025
Legal Disclaimer
This notice serves as official confirmation of data destruction for all MailHostingService.com customers and data subjects. The destruction is permanent and irreversible. DuoCircle, LLC cannot recover any data that has been destroyed as part of this process.