There was a time when maintaining your email server was considered to be fundamental for an organization’s IT strategy. The purpose of the email server is to collect incoming emails from the internet and deliver it to respective inboxes of the employees or users, along with taking up emails that are sent across the organization and providing them to the recipients.
Now, technology has changed, and there is a much better way to manage and store your organization’s emails through Cloud Email services. Under this, you don’t have to set up your business email server; instead, you let service providers like Amazon, Microsoft, and Google to do this work for you efficiently. Here, you need not use the domain name of your service provider and can have the domain name of your company. The critical difference is that you are going to have several advantages of using it as compared to the traditional email server. So, let us discuss the cloud-based email services.
A 2020 study revealed that email is a major cloud attack vector in the corporate world. Organizations of various sizes and specializations are threatened daily with spam, malicious emails, and emails containing malicious links. Such attacks are successful because it is easy to entice humans to click links and open attachments without due diligence. This makes it the easiest way to breach an organization’s security infrastructure.
Moving from a traditional on-site email server to a cloud-based solution is essential for businesses wishing to lower their costs of system management, IT resources and reducing the capital expenditures associated with an in office mail server.. The benefits of cloud-email and systems are evident: near 100% uptime, no software upgrades or maintenance tasks for administrators and the latest features and innovations seamlessly deployed into your accounts.
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Traditional Enterprise Archiving solutions are costly and difficult to manage. As the quantity of email and attachments increases in the enterprise, infrastructure and management costs must continue to expand in order to meet the need. Successfully maintaining the security and integrity of the data can impact your users’ ability to search and retrieve the data. Building adequate search and retrieval solutions bear its own costs, which place an additional burden on already stressed IT infrastructures.
Data storage and retention are a problem for organizations of any size, and the amount of data that needs to be stored securely continues to grow. Traditional solutions are costly and time-intensive.
Cloud-Based data storage from DuoCircle can help control the costs and time investment of storing sensitive data.
In terms of both infrastructure and management, the costs of archiving email continues to grow. But the data must be archived and stored securely and accessible, because an organization’s email data contains vast amounts of highly sensitive and valuable business information.
So you’ve been thinking about switching your email away from your current hosted email provider and you are probably considering the two biggest competitors in the hosted email and collaboration space G Suite or Office 365.
If you read our previous blog about G Suite and the Enterprise you know that G Suite is usually our go-to productivity suite for smaller offices and those who are ready for a web first approach to email and collaboration.
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No matter how big or small your business is, the cloud can be a great resource for maximizing your company’s potential. However, alongside advantages such as speed and cross-platform compatibility, cloud computing also entails a number of drawbacks. Before committing your business to adopting the cloud, here are 5 pitfalls that you may need to navigate.
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