Cloud Email

 

There was a time when maintaining your email server was considered to be fundamental for an organization’s IT strategy. The purpose of the email server is to collect incoming emails from the internet and deliver it to respective inboxes of the employees or users, along with taking up emails that are sent across the organization and providing them to the recipients.

Now, technology has changed, and there is a much better way to manage and store your organization’s emails through Cloud Email services. Under this, you don’t have to set up your business email server; instead, you let service providers like Amazon, Microsoft, and Google to do this work for you efficiently. Here, you need not use the domain name of your service provider and can have the domain name of your company. The critical difference is that you are going to have several advantages of using it as compared to the traditional email server. So, let us discuss the cloud-based email services.

 

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Why Switch To Cloud Email Service From Traditional Email Server?

There are several reasons for using Cloud Email services, but the primary reasons are as follows:

  • Low Cost

You may think that the current email server is not costing you much. Still, there are several other costs, like the maintenance cost, replacement cost, cost to update the software, fee for client access license, additional charge for creating network infrastructure, etc. You may also have to spend on powering the whole system up. By using cloud email service, you have to bear the operational costs only and can save the implementing as well as maintenance costs along with a large amount of capital outlay.

  • More Reliable

When it comes to traditional email servers, they are not so reliable, which results in an adverse effect on productivity. A lot of effort needs to be vested in to manage, fix, and secure the server to maintain the reliability of the email server. It becomes a problem for small business organizations because they do not have permanent IT staff. With the usage of cloud-based email, this problem is solved as the service provider will do all the work of managing and securing the emails. You have to spare some time to add or manage users and their mailboxes with the help of easy-to-use streamlined web-based control panel.

  • Improved Security

As compared to the on-premise email server, Cloud Email service is much more secure. But, the user must follow the general security practices along with setting up a strong password to access the mailboxes. The security is better in cloud-based email through regular updates in the security system, which is not possible in the case of a conventional email server. The service providers also provide the data encryption facility while the email is in transit ensuring additional safeguards.

  • Data Backup And Recovery

Most of us may have experienced data loss by accidentally deleting an important email or due to fault in the hardware, fire, theft, flood, etc. But you will not face any data loss when using Cloud Email service as your data will be backed up on several physical servers. If you delete an important email by mistake, even then, it will not be removed from the server, and you can recover it anytime. This means, also if you are having some issues with your email, it will never impede the performance of the whole organization.

  • Flexibility In Scaling

As the organization grows, the capacity of the email server needs to be increased, which can be scaled up if you have kept provision for it in the beginning. But if you don’t, then you have to go through some expensive capital expenditure. By using Cloud Email service, the email capacity can be scaled up with the increasing growth of the organization without much investment. You need to do is to add another user. The good thing about cloud-based email is that you pay for what you use. So, if you employ some temporary staff or lower the staff strength, the capacity of the email provision can be increased or decreased quickly.

  • Easy Administration

Simple administration is what adds up to the convenience of the business organization. With the usage of Cloud Email service, you don’t have to take the load of the version control problem or maintenance issues. By employing the web-based programs, the cloud-based email service makes administration easier.

Hence, switch to Cloud Email services and make email handling and management easier along with a whole lot of features, including security, scalability, data backup, and convenient recovery. All of this, at a much lesser cost than the in-house email server.

 


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