DuoCircle, LLC (“Company”) hereby provides formal notice that all data associated with the discontinued MailHostingService.com email hosting platform has been permanently and irreversibly destroyed in accordance with applicable data protection regulations and industry best practices.
Scope of Data Destruction
The following data categories have been completely destroyed:
Email Data: All email messages, attachments, and email metadata
User Account Information: Account credentials, profiles, and settings
Contact Data: Address books, distribution lists, and contact information
System Data: Logs, configuration files, and operational data
Backup Data: All backup copies, archives, and disaster recovery repositories
Cached Data: Temporary files, caches, and session data
Destruction Methodology
Data destruction was performed using the following methods:
Primary Storage Systems
AWS EC2 instances terminated with immediate effect
EBS volumes deleted using AWS native deletion tools
Root device volumes destroyed upon instance termination
Object Storage
S3 buckets emptied using lifecycle policies
All object versions permanently deleted
Buckets removed from AWS infrastructure
Database Systems
Database backups lifecycle removal from all regions
Automated backup retention disabled
Backup Systems
AWS Backup vaults emptied
Snapshot copies across all regions deleted
Third-party backup repositories purged
Compliance Statement
This data destruction has been executed in compliance with:
GDPR Article 17 – Right to erasure (‘right to be forgotten’)
SOC 2 Type II – Confidentiality and Privacy criteria
ISO 27001:2013 – A.8.3.2 Disposal of media
NIST SP 800-88 Rev. 1 – Guidelines for Media Sanitization
Verification and Certification
The data destruction process has been:
Completed using AWS-documented deletion procedures
Verified through AWS CloudTrail audit logs
Documented with timestamped deletion confirmations
Certificate of Destruction
We hereby certify that:
All customer data has been destroyed as of Nov 24, 2025
No recoverable data remains in any system under our control
Destruction was performed using industry-standard methods
No copies or backups of customer data have been retained
Data Subject Rights
Following this destruction:
Data recovery requests cannot be fulfilled
Access requests under GDPR Article 15 will return no data
No personal data from MailHostingService.com remains in our systems
Third-Party Processors
We have confirmed with all third-party processors that:
Any data shared for service delivery has been deleted
No residual data remains in third-party systems
Deletion certificates have been obtained where applicable
Retention Exceptions
The following limited data has been retained for legal compliance:
Financial transaction records (per statutory requirements)
This destruction notice and associated audit logs
Aggregated, anonymized usage statistics with no personal data
Contact Information
For inquiries regarding this data destruction notice:
Data Protection Officer DuoCircle, LLC Email: privacy@duocircle.com Reference: MHS-DESTRUCTION-2025
Legal Disclaimer
This notice serves as official confirmation of data destruction for all MailHostingService.com customers and data subjects. The destruction is permanent and irreversible. DuoCircle, LLC cannot recover any data that has been destroyed as part of this process.
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