Email archiving is a process that is designed to protect the email messages that are sent and received by an organization. Typically, an email archiving system is one that can store the emails that are received and sent (including the attachments) to an individual or organization and can be used when a particular need arises.
It has become a popular trend today in every organization, thanks to the easiness and accuracy of the process. Many security experts have emphasized that email archiving is one of the best features of an email that has been introduced to date and the best way to protect email messages from fraudulent activities.
An email is a significant component that is widely used by any organization as communication media. Typically, emails are used in the form of messages in organizations. The corporate world grows day by day in terms of technological growth. Email serves as a communication apparatus of any organization to share messages as formal documents.
Every message that is sent and received by an organization will be important someday since it will save the formal data that represents the organization’s information. Preserving these email messages is important rather than making the competitor receiving it. Therefore, email archiving is the best way that can be adopted by an organization.
If an organization’s practice is to serve all its formal data in the form of the email itself, the organization’s storage server will probably be overloaded, and the data will automatically be deleted. So, using an email archiving adapter will be the best option.
Benefits Of Email Archiving
Reserve: An email would be significantly influencing the operations of an organization. By connecting the organization’s email to an email archiving drive, confidential data could be securely stored. The data can be retrieved any time the organization wants it.
Data can be restored: When the organization’s email server is entirely occupied, the confidential data would be sent to the email archiving automatically. And whenever the organization requires that confidential information, it can be restored efficiently and effectively.
Invulnerable: The data that is stored in an email archiving system will be preserved in a well-secured way. Very old messages of an organization that could be lost with time can be safeguarded using email archiving and can be retrieved at any time.
High yielding: Email archiving is a very efficient and effective process. With email archiving, the organization’s productivity will gradually increase as the system is fast and reliable.
Why Email Archiving Is The Best Solution
Usually, an organization may have highly confidential secrets that are a tool for its success. If those confidential secrets are leaked and a competitor gets to know about it, the organization is bound to experience a considerable loss. Hence, preserving such data is very much relevant.
Any organization transfers its confidential information through email since it is an essential communication tool for business. So, installing an email archiving setup is necessary to protect and rely on the organization’s confidential data.
Email archiving can be considered the best solution for an organization since it will protect the system server of the organization. It can act very reliably and accurately as a suitable transformer that saves the cost of the organization. The entire organization’s work would be adequately scheduled to ensure a simple working environment.
Email Archiving Helps In Cost Reduction
The email archiving is considered to be a cost-saver since it plays a significant role in the development of an organization. Typically, the organizations that do not have email archiving could face problems like loss of accurate data, an overload of the system server, inefficient management, the slowdown of management functions, and more.
These problems should be solved first to run the enterprise smoothly and achieve success in the foreseeable future. To solve these problems a relatively high cost is incurred by the organization. At this point, the organization that has installed email archiving can save its costs significantly. So, an email archiving is concluded to be a cost saver of any organization. You shouldn’t think twice about getting it installed in your organization, as well.
As said above, email archiving is a network that is linked to the system server of an organization to avoid any threats to an organization. Email archiving can be considered the best solution for an organization’s information security management. It can be a great cost saver and a system that can safeguard the business’s confidential information.
Learn about the importance of email archiving and compliance for businesses in today’s digital age. Businesses need to adopt a proactive approach to protect themselves against potential legal or regulatory issues related to Email Archiving and Compliance. In this informative article, discover the benefits of email archiving, such as legal and regulatory compliance, safeguarding against data loss, and enhancing overall productivity.
E-mails have become the primary mode of communication for all information today, be it critical official intimations or academic records. According to a report published in March 2020, 306.4 billion E-mails were sent and received daily in 2020, worldwide, and these figures are rising by the day. There is no doubt that E-mails are convenient means for both parties for sending and receiving short and quick communication over the internet. They also enhance the ease of communication as compared to conventional methods such as mail and fax.
To protect critical data from being lost, a system for data protection, recovery, and retrieval was established; the system is popularly known as email archiving.
Email archiving should be a significant aspect of the data management and protection policy for any organization. Emails are the global form of communications and thus, a vulnerable entry point and a popular vector for cyber attacks. Although the primary purpose of email archiving is to protect the emails, IT experts believe it to be more important than just that.
Office 365 has successfully moved mountains of email from on-site servers to the cloud. But, does Office 365 really meet the criteria for archiving compliance, e-discovery, and legal holds? Should businesses consider and use a third-party email archiving solutions?
Join us as we explore these questions and their answers.
Email backup is not the same as email archiving. They’re different, and solve very different problems.
Email backup stores your emails when your email server goes down by providing you a backup email server. In this manner, email backup is a very important part of business continuity and disaster recovery (BC/DR). That’s the problem it solves. If something goes wrong with your email server, you won’t lose any emails.
If you’re a professional archivist, one of the things you should archive is email. If you’re a Registered Investment Advisor, one of the things you MUST archive is email.
There are 3.8 billion email accounts worldwide, and 281 billion emails were sent per day in 2018. Chances are, your business has contributed a bit to that number.
After a while, the accumulated emails can get unruly, not to mention become problematic as well. To solve those problems, you should consider email archiving.
Microsoft Outlook is one of the leading and most used productivity applications. But Outlook’s e-mail archiving capabilities alone may not be sufficient to support an organization’s complex archiving and compliance needs.
An increasing number of organizations are choosing cloud-based archiving through a third party to meet the increasing need for storage volume, search and retrieval capabilities, and legal compliance needs.
An organization’s ability to search email quickly and easily is vital to corporate success. Email archives hold vast amounts of information that holds untold value to the organization.
If the ability to search and retrieve that information is hampered by the in-place archiving email solution, a better solution must be found before operations are severely compromised. But with the increasing volume of corporate communications, traditional archive storage mechanisms with on-site hardware that maintain searchability and guarantee regulatory compliance are becoming prohibitively costly and time-consuming to manage.
The quantity of archived email in the typical business organization is growing by leaps and bounds. Business is increasingly turning to software solutions managing their archiving needs, but it can be a challenge in and of itself to make the right decision as to the provider of that software solution.
Email is often referred to as the lifeblood of any organization. Without the ability to search and retrieve information in a timely manner, decision making and normal day to day operations can grind to a halt. The ability to quickly and easily search for and find information in archived storage is vital to the ongoing success of any corporation.
Employee email volume has a way of growing without bound, and your organization’s email storage must grow and scale with this volume. Traditional on-site email storage is expensive both to provision and maintain.
One of the most valuable assets an organization has is the information contained in its email archive. The most powerful and secure archiving system in the world is of no use to an organization unless critical and time-sensitive data is available on employee demand.
With the ever-growing need to retain and manage huge volumes of email, solutions must be found that are manageable, scalable, and secure. The cloud-based archive offers a reliable solution to all of these needs.
But are there additional costs associated with the archive? What about security concerns? Are these email archiving cloud solutions are stable and scalable? There are many questions associated with moving email to a cloud-based archive solution.
Email data is the lifeblood of any organization. In a very real sense, the organization is its email: a company’s email reflects its management, its policies and procedures, and its daily business planning. It documents transactions, records conversations, and is the most used collaboration mechanism. To get the most out of email data, an organization must allow its employees to search inboxes and archives simply and effectively. But to provide that level of accessibility, messages must be archived securely, yet remain accessible to provide a real-time search and retrieval experience to users.
Email archiving does not need to be bewildering nor complex, despite how it has been perceived in the past. While email archiving has evolved into a complicated system of business governance and regulatory compliance requirements, the direct benefit to small businesses is that these requirements have spurred the development of sophisticated (yet easy to use) archiving solutions that meet the all the key business requirements. You may have the perspective as a small business owner that your current email retention and archiving is sufficient, taking the view that, if it ain’t broke, don’t fix it. However, this perspective misses the point. The way you have been doing things is not necessarily the best practice going forward. (more…)
