Learn about the importance of email archiving and compliance for businesses in today’s digital age. Businesses need to adopt a proactive approach to protect themselves against potential legal or regulatory issues related to Email Archiving and Compliance. In this informative article, discover the benefits of email archiving, such as legal and regulatory compliance, safeguarding against data loss, and enhancing overall productivity.
E-mails have become the primary mode of communication for all information today, be it critical official intimations or academic records. According to a report published in March 2020, 306.4 billion E-mails were sent and received daily in 2020, worldwide, and these figures are rising by the day. There is no doubt that E-mails are convenient means for both parties for sending and receiving short and quick communication over the internet. They also enhance the ease of communication as compared to conventional methods such as mail and fax.
To protect critical data from being lost, a system for data protection, recovery, and retrieval was established; the system is popularly known as email archiving.
Email archiving should be a significant aspect of the data management and protection policy for any organization. Emails are the global form of communications and thus, a vulnerable entry point and a popular vector for cyber attacks. Although the primary purpose of email archiving is to protect the emails, IT experts believe it to be more important than just that.
Office 365 has successfully moved mountains of email from on-site servers to the cloud. But, does Office 365 really meet the criteria for archiving compliance, e-discovery, and legal holds? Should businesses consider and use a third-party email archiving solutions?
Join us as we explore these questions and their answers.
Email backup is not the same as email archiving. They’re different, and solve very different problems.
Email backup stores your emails when your email server goes down by providing you a backup email server. In this manner, email backup is a very important part of business continuity and disaster recovery (BC/DR). That’s the problem it solves. If something goes wrong with your email server, you won’t lose any emails.
If you’re a professional archivist, one of the things you should archive is email. If you’re a Registered Investment Advisor, one of the things you MUST archive is email.
There are 3.8 billion email accounts worldwide, and 281 billion emails were sent per day in 2018. Chances are, your business has contributed a bit to that number.
After a while, the accumulated emails can get unruly, not to mention become problematic as well. To solve those problems, you should consider email archiving.
Here are 10 reasons why a hosted email archiving solution can benefit your business.
Microsoft Outlook is one of the leading and most used productivity applications. But Outlook’s e-mail archiving capabilities alone may not be sufficient to support an organization’s complex archiving and compliance needs.
An increasing number of organizations are choosing cloud-based archiving through a third party to meet the increasing need for storage volume, search and retrieval capabilities, and legal compliance needs.
An organization’s ability to search email quickly and easily is vital to corporate success. Email archives hold vast amounts of information that holds untold value to the organization.
If the ability to search and retrieve that information is hampered by the in-place archiving email solution, a better solution must be found before operations are severely compromised. But with the increasing volume of corporate communications, traditional archive storage mechanisms with on-site hardware that maintain searchability and guarantee regulatory compliance are becoming prohibitively costly and time-consuming to manage.
The quantity of archived email in the typical business organization is growing by leaps and bounds. Business is increasingly turning to software solutions managing their archiving needs, but it can be a challenge in and of itself to make the right decision as to the provider of that software solution.
Email is often referred to as the lifeblood of any organization. Without the ability to search and retrieve information in a timely manner, decision making and normal day to day operations can grind to a halt. The ability to quickly and easily search for and find information in archived storage is vital to the ongoing success of any corporation.
Employee email volume has a way of growing without bound, and your organization’s email storage must grow and scale with this volume. Traditional on-site email storage is expensive both to provision and maintain.
One of the most valuable assets an organization has is the information contained in its email archive. The most powerful and secure archiving system in the world is of no use to an organization unless critical and time-sensitive data is available on employee demand.
With the ever-growing need to retain and manage huge volumes of email, solutions must be found that are manageable, scalable, and secure. The cloud-based archive offers a reliable solution to all of these needs.
But are there additional costs associated with the archive? What about security concerns? Are these email archiving cloud solutions are stable and scalable? There are many questions associated with moving email to a cloud-based archive solution.
Email data is the lifeblood of any organization. In a very real sense, the organization is its email: a company’s email reflects its management, its policies and procedures, and its daily business planning. It documents transactions, records conversations, and is the most used collaboration mechanism. To get the most out of email data, an organization must allow its employees to search inboxes and archives simply and effectively. But to provide that level of accessibility, messages must be archived securely, yet remain accessible to provide a real-time search and retrieval experience to users.
Meet all of your compliance needs for less money
Email archiving does not need to be bewildering nor complex, despite how it has been perceived in the past. While email archiving has evolved into a complicated system of business governance and regulatory compliance requirements, the direct benefit to small businesses is that these requirements have spurred the development of sophisticated (yet easy to use) archiving solutions that meet the all the key business requirements. You may have the perspective as a small business owner that your current email retention and archiving is sufficient, taking the view that, if it ain’t broke, don’t fix it. However, this perspective misses the point. The way you have been doing things is not necessarily the best practice going forward. (more…)