Email hosting allows a rented space to any organization for storing and transmitting their emails. Email hosting offers numerous advantages over free email services such as Gmail, Hotmail, Yahoo mail, etc. Organizations can maintain the confidentiality of their data or information by using an email hosting service. With a professional email hosting, the user also gets full administrative power over the given email space, email security features, and its overall performance.
Email hosting goes hand in hand with web hosting and domain hosting. Domain hosting provides the user with a URL which the user can use with the email hosting services like the domain name. It is necessary to understand that domain hosting providers and email hosting providers can both be the same or different depending on the company you choose for the hosting services. A custom domain name is not the only benefit of email hosting. Any professional email hosting will also offer other security features such as anti-spam filters and phishing protection to the user.
It is recommended to have a professional email hosting service instead of a free one if email communication is a primary contributor to the company’s revenue. Professional email hosting service provides various advantages over free email services, some of these benefits are:
Custom Domain Name
A custom domain name based email address is a necessity for any organization or firm to maintain professionalism and brand identity. Free hosting services do not allow such features to the user, and as such, it is not a suitable option for any organization.
Anti-Phishing, Antivirus, Anti-Spam Filter
Premium email hosting providers make sure that users have secure email communication against phishing threats, email spam, and malware attacks. Such security measures can pay huge dividends to the organization in the long term.
Enough Storage Space
Free email services such as Gmail or Yahoo provide users with a limited storage space that is not a durable option for any organization where email communication is a primary medium of communication and file transfer.
Advertisements might be distracting or harmful to the employees of an organization. Users do not have to entertain any ads in case of premium email hosting.
No Maintenance Hassle
The buyer does not have to think about maintaining the performance or solving any technical errors in the case of premium email hosting. Premium email hosting provides excellent maintenance and support for any situation.
Freedom of Sharing Large Attachments
Professional email hosting allows the user to send large attachments as compared to free email services where the user is always bound to send small attachments only.
Premium email hosting provides other great features, including email authentication techniques, email rerouting, contact blacklisting, email backup & archiving, aliasing, autoresponder, and IMAP/POP3 support.
Types Of Email Hosting
There are a few types of email hosting services to select from based on the needs of the organization. These types include:
POP3 Email Hosting
POP3 is a hosting where once a message is delivered, that message is stored in the local memory of the computer. As such, the email or attached file will be removed and no longer be available on the mail servers. If someone is using their email account on multiple devices, then they will only receive the email on the device, which first connects to the internet.
IMAP Email Hosting
IMAP is a hosting that is perfect for someone who is using multiple devices for email communication. In the case of IMAP, all the devices are continuously in sync with the internet. If there are any changes made from one device, then changes will be reflected on other devices as well, provided that they are all connected to the internet.
Most scalable of all options is cloud-based email hosting. Cloud-based email hosting provides a scalable, tailored solution to the organization. Cloud-based hosting charges users based on the resources utilized. As such, the user will only have to pay for the services used by them; this makes cloud-based hosting cost-effective. It can be divided into two options: shared hosting & dedicated hosting.
Users are allocated limited resources out of a common space in case of shared hosting. On the other hand, users are provided a dedicated server with its full resources in case of dedicated hosting.
Users can also leverage a local server to host emails. However, maintaining a local server requires a hardware & software license, expenses along with the dedicated technical staff. Furthermore, there are many disadvantages to the local server, such as maintaining security measures, performance, and scalability.
It will be in the best interest of the organization to leverage premium email hosting services if the organization is primarily communicating with emails. The right email hosting service directly affects the communication between team members, vendors, and clients. On top of that, an efficient email hosting service would be financially beneficial compared to paying human resources to the email servers in-house.
Talk about an oldie but a goodie. What would you say if I told you criminals have resorted to one of the oldest scams there is? Stealing checks out of mailboxes. Do people still send checks through mail? Apparently, they do.
From Scamicide, “criminals around the country are stealing mail with checks in them from U.S. Postal Service mailboxes, ‘washing’ the checks to remove the name of the person or company to whom the check was made out and then writing in their own name.” The solution to this of course is simple. Stop sending checks in the mail.
The FTC is coming down hard this week on those who didn’t protect victims but should have. The first case is the claim against Kohl’s for failure to provide information to identify theft victims fast enough so they could limit the damage.
It’s difficult to try and quantify how COVID-19 has impacted business. New ways of doing business, like work from home (WFH), have emerged to affect every aspect of daily business life. COVID-19 and WFH combined have had a ripple effect on other aspects of business like bring-you-own-device (BYOD) and the adoption of cloud services as a standard part of business. And through all these recent changes, one thing is clear: people still use email predominantly to communicate with each other.
Sometimes, phishing scams are so obvious you anticipate seeing them before you actually see them. And many of these are the direct result of the COVID-19 pandemic.
The first phishing scam to be on the lookout for is anything associated with a “contact-tracing” app. Contact tracing is a “method used by scientists to slow the spread of infectious outbreaks. During the pandemic, anyone sufferers might have been in prolonged contact with will be traced. Those contacts may then be asked to self-isolate.” The first country to produce an app to do this was the UK.
It’s everywhere you turn. Advertisements for security awareness training. The last line of defense. The human firewall.
There’s nothing wrong with training your employees to recognize security exploits. We recommend it. But it should be one part of a holistic defense-in-depth approach to security. Why is that? Because the math of having employee awareness training be your only line of defense is frightening. How frightening?
Email threats come in a variety of forms. With over 90% of security threats beginning with some form of email attack, it is imperative that organizations educate their users on these forms of attack, get better email hosting and take steps to harden their networks against them. Three of the most commonly seen broad categories of email threat are Phishing, Ransomware, and Domain Name Spoofing.
Organizations of all sizes are facing a growing volume of data that must be securely archived, yet accessible and comply with regulatory constraints.
Enterprise cloud email solutions can decrease the overhead of on-site solutions, both in terms of management and hardware costs. The centralized storage and management of cloud-based solutions can also help organizations more easily achieve compliance goals, as well.
Microsoft Office 365 Outlook is a cloud-based solution compare to traditional hosted mail, and while it provides many benefits over traditional on-site solutions, it fails to provide sufficient tools to meet the stringent legal compliance requirements that many organizations now face.
Office 365 does provide for the basic functionality quite well: journaling, litigation and in-place hold and the ability to manage retention duration policies compare to your own email hosting. But more and more organizations find themselves needing more than that. An enterprise email hosting must provide all of the above, and more: it must handle e-discovery and compliance requests.
What is data privacy and how it impacts your organization’s email
Billions of emails are sent every day, many of which contain sensitive data. This sensitive data is often like low-hanging fruit for cybercriminals and disgruntled employees. The ease in which personally identifiable information PII is exploited demonstrates why ensuring data privacy is the concern of every business. Continue reading “Business Email and Regulatory Compliance for Beginners” »
Cybercriminals know your inbox is far from secure.
Cybercrime is bigger business than you might realize. In today’s cybersecurity environment, keeping corporate data safe requires more than just teaching employees to look out for suspicious emails. You need to be proactive in creating and maintaining a tight perimeter defense around your key processes and treat every IT position in your company as a cybersecurity position. Continue reading “Don’t Trust That Email – Phishing Scams Are Big Business” »
We are officially releasing the new branding for our hosted email service which was part of the Nettica acquisition three years ago. All customers have been safely transitioned to the new platform where we offer a huge array of new features for business branded email hosting. The old platform served us very well and grew our hosted email service to tens of thousands of customers but it did not offer some of the more scalable features that we needed to keep your email spam free and secure. Continue reading “Hosted Email for Business Rebranding” »
Advanced Threat Defense to Protect Your Business from Phishing Scams
Phishing scams are more common than you might think. In fact, a typical user at business receives an average of six malicious emails per day ranging from innocuous to dangerous. Most time these threats are caught by the spam filter, but spam filtering alone is not always effective because between 2013 and 2016, American businesses faced a staggering $500 billion in losses due to phishing scams. This led to an extensive FBI investigation of over 22,000 reported phishing scams, and these are just the ones that people took time to report.
A comparison of business features and pricing. How Do I Choose the Right Productivity Suite for My Business?
We have a bottom line up front approach to our writing. We don’t want to save the best until last, we put it right up front and then provide you the reasoning behind our choice. However to make a good decision, it’s important to ask multiple questions about your business and how you plan to use the productivity suite. Continue reading “Which is Better for Your Business – G Suite or Office 365?” »
Google is aiming directly at Microsoft Office 365 with its latest product, G Suite (formerly Google Apps for Work). Earlier this year, Google announced a milestone in the number of businesses that use G Suite:
“G Suite achieved a significant new customer milestone last quarter,” he said. “More than 3 million paying businesses are now using G Suite to collaborate smartly and securely in the cloud.”
The need for end-to-end organizational security is greater than ever. People throughout organizations are often working outside of the office, using personal mobile devices and home computers to access corporate apps, networks, and assets. Just head to a Starbucks or Coffee Shop during the week day and see the number of users working remotely. The challenge is that personal devices and home computers introduce security challenges that aren’t always easily resolved. Continue reading “Should Your Company Pay for Antivirus on Personal Devices and Home Computers?” »
A recent study by Microsoft reveals that more than 75% of customers anticipate using the cloud extensively in the next few years. Savvy business owners can capitalize on this trend by adopting cloud technology into both their services and infrastructure. To help you decide if incorporating this technology is the right decision for your business, read our list of the top 9 cloud benefits: Continue reading “The 9 Ways You Benefit from Moving Mail to the Cloud” »