Email hosting allows a rented space to any organization for storing and transmitting their emails. Email hosting offers numerous advantages over free email services such as Gmail, Hotmail, Yahoo mail, etc. Organizations can maintain the confidentiality of their data or information by using an email hosting service. With a professional email hosting, the user also gets full administrative power over the given email space, email security features, and its overall performance.
Email hosting goes hand in hand with web hosting and domain hosting. Domain hosting provides the user with a URL which the user can use with the email hosting services like the domain name. It is necessary to understand that domain hosting providers and email hosting providers can both be the same or different depending on the company you choose for the hosting services. A custom domain name is not the only benefit of email hosting. Any professional email hosting will also offer other security features such as anti-spam filters and phishing protection to the user.
It is recommended to have a professional email hosting service instead of a free one if email communication is a primary contributor to the company’s revenue. Professional email hosting service provides various advantages over free email services, some of these benefits are:
Custom Domain Name
A custom domain name based email address is a necessity for any organization or firm to maintain professionalism and brand identity. Free hosting services do not allow such features to the user, and as such, it is not a suitable option for any organization.
Anti-Phishing, Antivirus, Anti-Spam Filter
Premium email hosting providers make sure that users have secure email communication against phishing threats, email spam, and malware attacks. Such security measures can pay huge dividends to the organization in the long term.
Enough Storage Space
Free email services such as Gmail or Yahoo provide users with a limited storage space that is not a durable option for any organization where email communication is a primary medium of communication and file transfer.
Advertisements might be distracting or harmful to the employees of an organization. Users do not have to entertain any ads in case of premium email hosting.
No Maintenance Hassle
The buyer does not have to think about maintaining the performance or solving any technical errors in the case of premium email hosting. Premium email hosting provides excellent maintenance and support for any situation.
Freedom of Sharing Large Attachments
Professional email hosting allows the user to send large attachments as compared to free email services where the user is always bound to send small attachments only.
Premium email hosting provides other great features, including email authentication techniques, email rerouting, contact blacklisting, email backup & archiving, aliasing, autoresponder, and IMAP/POP3 support.
Types Of Email Hosting
There are a few types of email hosting services to select from based on the needs of the organization. These types include:
POP3 Email Hosting
POP3 is a hosting where once a message is delivered, that message is stored in the local memory of the computer. As such, the email or attached file will be removed and no longer be available on the mail servers. If someone is using their email account on multiple devices, then they will only receive the email on the device, which first connects to the internet.
IMAP Email Hosting
IMAP is a hosting that is perfect for someone who is using multiple devices for email communication. In the case of IMAP, all the devices are continuously in sync with the internet. If there are any changes made from one device, then changes will be reflected on other devices as well, provided that they are all connected to the internet.
Most scalable of all options is cloud-based email hosting. Cloud-based email hosting provides a scalable, tailored solution to the organization. Cloud-based hosting charges users based on the resources utilized. As such, the user will only have to pay for the services used by them; this makes cloud-based hosting cost-effective. It can be divided into two options: shared hosting & dedicated hosting.
Users are allocated limited resources out of a common space in case of shared hosting. On the other hand, users are provided a dedicated server with its full resources in case of dedicated hosting.
Users can also leverage a local server to host emails. However, maintaining a local server requires a hardware & software license, expenses along with the dedicated technical staff. Furthermore, there are many disadvantages to the local server, such as maintaining security measures, performance, and scalability.
It will be in the best interest of the organization to leverage premium email hosting services if the organization is primarily communicating with emails. The right email hosting service directly affects the communication between team members, vendors, and clients. On top of that, an efficient email hosting service would be financially beneficial compared to paying human resources to the email servers in-house.
Emails form a central part of business communications, enabling teams to collaborate, share documents, and follow up on each other. The ease of sending and receiving messages has many benefits. However, it can also make your business vulnerable to hackers – 96% of organizations have been targeted by an email-related phishing attempt. With this in mind, staying on top of your security has never been more critical.
Your business email servers are responsible for every department and employee’s incoming, and outgoing emails. By ensuring these are secure, you can reduce the number of spam emails finding their way into your system, and identify them efficiently to prevent them from causing future issues. This means your employees can trust their emails as a channel to communicate, not spending time dealing with the risks of hackers or phishing emails.
Why Is Email Server Security Important?
Emails are used company-wide to prevent communication silos, schedule meetings, and share files. For businesses of any size, being hacked is a real and present danger that can delay processes, damage your internal systems, and undermine your business values. Although taking security measures doesn’t eliminate all chances of hacked emails, it significantly reduces the quantity of phishing reaching inboxes, and prevents data from being lost.
Email servers are the first opportunity to stop incoming spam emails before reaching the individual inboxes of employees. Likewise, it’s also the last chance to implement security features on outbound emails to prevent them from being hacked. As hackers become more advanced in their methods of hijacking emails, extra safety measures are needed to identify tampering with email content, and find fraudulent addresses that indicate unsafe emails.
This feature is becoming more and more common across communication channels, including your VoIP system, and online video call software. End-to-end encryption means that from the moment an email is sent until it is opened, the content of your email is encrypted so that interceptors are unable to read it. Multipurpose internet mail extensions (MIME) apply this to all emails, preventing your private conversations from being accessed by external hackers.
Both S/MIME and PGP/MIME services use certificate-based encryption, verifying the sender information. This means that when your email arrives with your recipient, their server can authenticate your address as the sender, proving its validity. These security features may not be available in all inboxes; however, there will be other encryption settings, add-ons, and software integrations to provide these options.
Sender policy framework (SPF) is used to ensure that the sender address is the actual sender. This checks the IP address of the sender, the server the email has been sent from, and the domain against those that are trustworthy to provide authentication. For example, if you register ae domain names for your email, your IP address should match this. If the IP doesn’t match, the sender probably isn’t a trusted source, and SPF blocks the incoming email.
SPF features can be found within your email server’s authentication settings or can be set up using external software integrations for your inboxes. Once set up, any email that fails the sender authentication will be bounced, meaning it won’t reach your employee inboxes, and it will return an error message to the sender. Using SPF ensures all the emails your business receives are from the sender they claim to be from.
Using fake credentials is an easy way for hackers to gain the trust of email recipients, acting as someone familiar to attack your software, and business. Open relay servers are unable to identify this, as they allow emails from anyone to be received. Nonetheless, other settings are available to ensure the credentials of emails you receive are legitimate alongside protecting the credentials of outgoing emails from your business server, even on automated emailing.
Credential authentication highlights sender IDs that don’t match where the email is sent from, and fake email addresses. You can also encrypt your email credentials or use transport layer security (TLS). This ensures your email is secure when in transit, preventing the sender’s credentials from being manipulated. It also means emails from your servers are protected from being cybersecurity threats, keeping both your messages, and recipients safe.
Set Up a DNSBL
On the whole, you can recognize the servers, and addresses where your incoming emails are coming from. With this thinking, you can create a domain name systems blacklist (DNSBL) marking specific domains, and addresses to block emails from. This is also useful with repeated spam from the same sources or IP addresses, preventing these emails, and even the VoIP call from reaching your company.
A DNSBL isn’t a literal list of email addresses but rather a software that recognizes the patterns, and uses criteria to determine spam addresses. This connects to DNSBL servers globally, checking the sources of incoming emails. The measures in place highlight domains or IP addresses worldwide that are untrustworthy or have previously sent spam, blocking their emails. As new spam email addresses, and servers are discovered, the criteria eliminates them too.
A simple mail transfer protocol (SMTP) can be used for sending emails from your server. Using SMTP services ensures this protocol is protected, and secure. The more SMTP connections your server has, the more vulnerable it is, as there is a higher chance of hackers gaining access. Adding safety features to your SMTP limits the issues seen with open relay servers, preventing server misuse by reducing connections, and accessibility.
Whether by setting up passwords and usernames to access the server or encryption services, these avoid breaches of data, and malware attacks. This reduces the number of known accounts able to access the server, and protects those connections from hackers. Your server settings are then less vulnerable and exposed, ensuring your business emails, and data remain secure and in line with ISO compliance through the use of SMTP services.
Most spam folders work by using some form of content filtering to highlight suspicious content, and remove it from your inbox. These filters scan your incoming and outgoing emails’ content, titles, and sender information, including the metadata, to find matches that class the email as spam. Generally, content filters act as a last resort after other email security features have scanned emails, matching email content to the criteria for spam.
Email filtering services can be adapted to suit your business, and ensure the right emails are being blocked from your inbox. This can identify specific phrases, addresses, or links that are likely to be spam. However, this only reduces the harmful emails in your inbox, and can be wrong occasionally. It requires individuals to review their spam folder regularly for miscategorized emails, and approach their inbox with awareness.
Protecting your business email server also comes down to the actions of your employees. Suppose they use their work emails securely as part of their asynchronous communication, and make wise decisions regarding email safety, even if spam emails get through. In that case, they will cause less damage. Reminding your employees regularly of email security best practices can help protect the whole business. This includes things such as:
Use double authentication – password protecting and using access codes to log into work emails makes it harder for hackers to gain access to internal email addresses, and information
Be cautious of links – especially links to unknown webpages can be malicious. Check links are directing you to where you expect, and if unsure, avoid clicking on them
Don’t share private information – although your server protects your outgoing emails, the only way to be sure hackers can’t use your data is not to share it
Respond only to known email addresses – when receiving mail from unknown addresses, always treat it with caution, and avoid responding until you are sure of its source
Use secure internet connections– unsecured and public wifi connections can be more accessible for hackers to break into your emails, so avoid using them
How Can You Enhance Your Email Server Security?
Communications are central to your company, from your cloud based business phone system to your emails. Many of these suggestions work together, even across different communication channels, to increase security. The more measures you have in place, the harder it is for hackers or spam emails to make it through to your employee inboxes. This reduces the opportunity for viruses, malicious content, and data breaches to occur.
Begin implementing these safety measures, and starting the conversation around email security in your business. Once in place, each safety feature automatically filters your emails, so your server stops incoming spam emails, and protects your outgoing emails. Setting them up for your server protects every employee’s inbox from one location. Putting the effort in now stops future attacks, minimizing the potential damage of phishing, and email hackers.
Richard Conn – Senior Director, Demand Generation, 8×8
Richard Conn is the Senior Director for Demand Generation at 8×8, a leading communication platform with integrated contact center, voice, video, IP phone, and chat functionality. Richard is an analytical & results-driven digital marketing leader with a track record of achieving major ROI improvements in fast-paced, competitive B2B environments. Here is his LinkedIn.
In 193 AD, the royal guard killed the Roman emperor. Thenthe empire was auctioned off to one Didius Julianus in 193 AD. Julianus had paid somewhere around $1 billion in today’s money.
Unfortunately, the guards had scammed Julianus by selling something that didn’t belong to them. Julianus was emperor for a few weeks before he was overthrown.
This was one of the earliest and biggest scams in recorded history.
Financial frauds like this still exist but on steroids, thanks to technology. However, modern problems demand modern solutions.
In this article, we will
7 Best Ways to Prevent Banking Fraud
Here are seven types of banking fraud and some of the best ways to prevent them.
1. Identity Theft
In the age of the internet, it has become really easy to become someone else online.
Fraudsters use different methods to extract your personal identifying information such as your social security number, date of birth, or credit card number.
Scammers employ phishing, among other techniques, in which they pretend to be someone from a legitimate organization (e.g. a retail store or your bank) and send a fraudulent message and trick you into revealing your credentials.
This information may include passwords and even your password recovery details.
Use powerful and up-to-date security software. Go for an antivirus solution that includes identity theft protection and monitoring capabilities.
Also, it is important to keep your operating system updated.
Watch out for phishing scams. Never click on any link that you received through an email, instant message, or social networking site.
Instead, use a search engine to find the website yourself to ensure you land on the legitimate page instead of a fake landing page.
Use strong passwords. Weak passwords are easy targets for identity thieves. Avoid using the same password everywhere. Keep your password long.
Use alphanumeric passwords and use special characters, upper and lower cases to make your password strong.
Additionally, you can use password managers and multi-factor authentication (MFA) for that added layer of protection.
2. Wire fraud
Today, wire transfer fraud encompasses any bank fraud that involves electronic communication or the internet.
These can include an email, a phone call, a text, and social media messaging. This implies that anyone without much technical skills can target you.
The goal of wire fraud is to extract the victim’s financial information. The scammer will use this information to target the victim’s money.
Most wire transfer fraud involves one-time or infrequent fund transfers (or one without automated mechanisms such as international wire transfers).
Use automated systems designed to detect suspicious or fraudulent activity. Artificial Intelligence (AI) makes it possible to continuously scan data going through a system, flag suspicious transactions, and alert humans to have a closer look.
Verify the authenticity of wire transfer requests using a multi-step verification process.
Avoid using public domain email accounts (such as @yahoo.com) for business purposes. Mandate wire transfer requests are sent from company domain email accounts.
Use two-person authorization (2FA) or segregate duties—if one person receives the transfer request, a second person authorizes the transfer.
This type of fraud occurs when scammers gain access to and make fund transfers from a person’s online bank account.
Online banking fraud can occur in many ways. The following are three common ways:
Phishing: Scammers use emails to trick victims into sharing personal information, including bank details.
Vishing: Scammers call up potential victims to extract their personal and financial information.
Malware: Scammers use malware to capture your passwords and codes which can then be used to make fraudulent payments from your bank account.
Keep financial data separate. For businesses, keep a dedicated system to handle all company banking tasks.
Once you are done with your banking activity, back up sensitive banking information before you clear your browsing history.
Never share any personal information via email. Banks won’t ask for personal data like account numbers or social security numbers.
If you receive an email asking you to provide sensitive financial information—it doesn’t matter it if looks genuine—call to verify before responding.
Keep your passwords a secret. Change your passwords regularly using a combination of numbers, letters, and special characters.
In addition to this, use encryption on your network and change your WiFi password regularly.
Protect your computer. Besides keeping your operating system and browser updated, install antivirus software to secure your computer and network.
Additionally, installing and enabling anti-spam filters, firewalls, and anti-malware software will help fight malicious online activity
4. Account Takeover (ATO)
ATO is a type of identity theft and usually begins with compromised credentials.
Here, the scammer steals your working online banking username and password to siphon funds out of your account.
They could also access your credentials from the dark web or with the help of phishing attacks.
In the post-pandemic era, many people have shifted from physically offered services to online or cloud services.
Though this provides more connectivity, it also exposes us to online threats. Because of this, the risk of ATO fraud looms bigger than ever.
Another reason why ATO is difficult to detect is that banks try their best not to interfere with their customers’ spending as a way of rewarding trustworthy customers.
This may lead to overlooking suspicious transactions.
A consortium data system stores information from varied sources which is shared among businesses in the same sector/industry.
Banks should rely on consortium data for fraud prevention. They can create a database of threats or frauds perpetrated on them.
Automated systems can use these cases to self-train and self-improve and devise effective measures to prevent ATO.
Additionally, employ MFA or 2FA for an added layer of security to prevent scammers from using stolen credentials to access bank accounts.
5. Accounting Frauds
Accounting fraud primarily targets companies and businesses and affects business lending. This type of fraud involves intentional manipulation of a company’s financial statements to misrepresent the company’s financial health or to hide profits or losses.
Using fraudulent bank statements, businesses may take loans from banks to never repay the loan.
A good example of accounting fraud is the Lehman Brothers Scandals of 2008. It was found that the company hid over $50 billion in loans, which were disguised as sales using accounting loopholes.
Avoid letting your bookkeeper reconcile your company’s bank account. The person who pays the bills or prepares financial statements should never reconcile the bank account simply because it becomes easy for them to cover their tracks.
Close your accounting period once you produce your financial statement. This will help prevent the scammer from hiding a fraudulent transaction in a prior year.
Additionally, you can scan the bill and link it to each accounting transaction to make it more difficult to fake a bill.
6. Money Laundering
As long as people steal money or illegally acquire it, they will continue to look for ways to legitimize illicit gains. Laundering “cleans” the “dirty” money by passing it through a series of businesses or complex transfers or transactions.
Criminals target banks for whitewashing dirty money. So, banks with poor preventive measures to tackle money laundering are often at risk and may face legal ramifications.
Get rid of legacy systems, which are often outdated and can have loopholes such as physical ledgers and paper trails.
Therefore, it becomes important to consolidate these outdated systems into a single solution.
Implement Anti-Money Laundering (AML), which is a set of policies, procedures, and technologies designed to prevent money laundering.
A robust AML control system can detect and prevent criminals from converting illegal funds into legitimate income.
Keep a “know your client” measure in place. This can help detect and report suspicious transactions for particular clients and help law enforcement trace the crime back to its source.
7. Card Information Skimming
Card skimming is a type of identity theft that involves the scammer stealing your credit card information or personal data. To do this, scammers install a small device on a real card reader.
It covers all types of banking fraud committed using a credit or debit card with the intent to obtain goods or services or to make payment to another account held by the scammer.
Never lose sight of your card. Make sure that you are the only one to use the card. Do not hand it over to a member or staff.
Keep your PIN private. Also, cover the keypad while entering your PIN.
Look out for signs of tampering (e.g. loose or broken parts) while using an ATM.
Flag suspicious activities. Call your bank, ATM provider, or local authorities if you notice any suspicious activities on your credit or debit card.
Upgrade your card. Upgrade to a card with chip-and-PIN technology. Microchips will encrypt your data while PIN will ensure in-person verification, thus making it more difficult to carry out fraudulent activities.
With the rapidly evolving online banking landscape, it has become extremely important to keep your personal and financial information protected from cybercrimes.
Also, the dynamic nature of fraudulent activities requires spreading awareness about online scams to effectively prevent banking-related cybercrimes.
Hopefully, this article has provided you with some useful tips and measures to prevent banking fraud.
Atreyee Chowdhury works full-time as a Content Manager with a Fortune 1 retail giant. She is passionate about writing and helped many small and medium-scale businesses achieve their content marketing goals with her carefully crafted and compelling content. She loves to read, travel, and experiment with different cuisines in her free time. You can follow her on LinkedIn.
Data privacy and protection are probably 2 of your biggest concerns when running a business only.
So we’re going to talk about 11 ways you can do to protect user data, the difference between data privacy and protection, data protection laws, and other important information you should know about online safety.
By the end of this post, you’ll be fully equipped to add data privacy and protection measures for your business.
Data privacy and protection of personal information is a wide-ranging subject matter. It is possible to eliminate the amount of danger posed by a data breach by implementing an effective method for protecting sensitive information from being lost, hacked, or corrupted. Safeguarding the confidentiality of personal information is a top priority for data privacy.
In terms of data protection and privacy, there is a lot more to learn. Continue reading below to find more information on this subject.
What Is Data Protection And Why Is It Important?
Data protection is the process of ensuring that important data is protected from being corrupted, compromised, or otherwise lost. As the quantity of data generated and stored continues to expand at an unprecedented pace, the need for data security grows. There is also a lack of tolerance for downtime, which can make it impossible to access critical information.
In order to keep your data safe, accessible, and uncorrupted, you need a data protection strategy and method in place. It is also referred to as data security in certain circles.
The internet has a unique ability to widen opportunities for any age group, even those that are most vulnerable – the seniors. It’s a good idea to teach them how to protect their personal information online before they become a victim of cybercrime.
If a company collects, processes and/or maintains personally identifiable information (PII), it is imperative that it should have a data protection plan in place. Data loss, theft, or corruption can be prevented or minimized if a well-executed plan is in place.
3 Important Data Protection Principles
In order to keep data safe and accessible under any condition, data protection standards are essential. Among other things, it encompasses operational data backup and disaster recovery (BCDR), as well as features of data management and data availability.
Here are some of the most important areas of data management for data protection:
Data availability—protecting data so that it can be accessed and used even if it is corrupted or lost by users.
Data lifecycle management—the necessity to automate the transfer of vital data to both offline and online data storage.
Information lifecycle management— protection of information assets from multiple causes such as facility failures and interruptions, application faults by users or machines as well as malware or virus assaults is a part of the process of asset appraisal.
The Importance Of Protecting Personal Information
The level of sensitivity and relevance assigned to data determines how it should be gathered and managed. Personal Health Information (PHI) and Personally Identifiable Information (PII) are the most common examples of data privacy (PII). Financial information, medical data, social security or ID numbers, names, birthdates, and contact information are included in this category.
Customers, stockholders, and development teams all have sensitive information that firms must protect. When it comes to company operations, growth, and financing, this information will be crucial.
Ensuring the confidentiality and integrity of sensitive data is made possible via the use of data privacy. As a result, criminals can’t use data in a way that would harm users and enterprises are better equipped to satisfy their legal obligations.
The modern day offers modern ways to earn, but there are also modern problems that can hinder you from earning. Data protection will help you become protected against these online attacks.
Data Protection Laws: What Are They?
Data protection standards restrict the collection, transmission, and use of certain kinds of data. Personal data covers a wide range of information including their name and picture as well as their email address, bank account information, IP address, and biometric data.
Countries, states, and sectors all have their own unique sets of data privacy laws. While the European Union (EU) General Data Protection Regulation (GDPR) entered into effect in 2018, China’s data privacy legislation went into force on June 1, 2017. According to each rule and regulatory body, non-compliance can result in reputational harm and monetary sanctions.Different websites follow different data protection laws such as Unscramblex that follows California Online Protection Privacy Act and COPPA (Children Online Privacy Protection Act).
There is no certainty that a single set of rules would ensure compliance with all applicable legislation regarding data protection. In addition, there are countless sections in each legislation that are applied in certain situations, and all rules are susceptible to revision. Compliance is challenging to execute consistently and responsibly at this degree of complexity.
Data Privacy Vs Data Protection
Despite the fact that both data protection and privacy are crucial, they are not the same thing. Here are their unique characteristics to each other:
I. One Focuses On Policy And The Other On Mechanisms.
Whereas privacy concerns who has access to personal information (PII), data security concerns how such limits are put in place. Tools and procedures that safeguard data must adhere to a set of rules that are defined by data privacy.
There is no guarantee that unauthorized people will not be able to access the data. Similarly, data safeguards can be used to limit access while keeping sensitive information open. Both are required to maintain the security of data.
II. Privacy Is A Choice That Individuals Make; Corporations Make Sure It Is Protected.
The person in charge of either privacy or protection is a crucial difference to make. Users can typically select how much and with whom their personal information is shared. It is the responsibility of the organizations that handle the data to keep it confidential. This distinction is reflected in compliance requirements which are designed to guarantee that users’ privacy wishes are implemented by businesses.
For example, KURU footwear values their customers’ privacy data. Their cookies were built to not identify their website visitors so customers are at ease from any data privacy violation from their official website.
11 Effective Ways To Protect User Data
There are a wide variety of storage and administration solutions available for safeguarding your data. In order to protect your data and prevent hacking, you need proven solutions. In order to keep user data safe, the following methods are often employed:
1. Backup Your Data
Make frequent copies of your data as a precautionary measure. If at all feasible, keep it away from your primary place of business. You’ll have less to lose in the event of a break-in, fire, or flood.
You’ll need to encrypt the backup device if you’re using an external one. If you have the option, keep it in a secure room or cabinet.
2. Use Strong Passwords
Always use strong passwords on all of your devices, whether they’re for personal or business use, to prevent hackers from gaining access to your data.
The first line of defense against unwanted access to your computer and personal information is password protection. The more secure your password is, the less vulnerable your computer will be to hackers and other dangerous malware. All of your digital accounts should have secure passwords.
3. Take Extra Caution If You Work Remotely
Remote workers like app developers should utilize gadgets that are just as secure as their on-site counterparts if they want to maintain the same level of privacy and security. Here are some of the things you can do:
Lock your phone when not in use.
Protect your account information using strong passwords
Update the OS on your device.
Use a secure wifi network.
Avoid jailbreaking or rooting your phone.
Protect your information using encryption.
Install antivirus software.
4. Suspicious Emails Should Be Avoided
Teach yourself and others who work with you how to recognize suspicious emails and how to avoid becoming a victim of them. To prevent getting scammed, look for telltale indications like poor English skills, calls for immediate action, and requests for cash. Don’t put your faith in anything that appears suspect, and tell your employees to do the same.
Maintain it as well. It’s a good idea to consult the National Cyber Security Center for assistance on cyber security. Crypto investors are aware that they are prone to these malware attacks hence they are investing in these data protection services.
Here are the anti-virus/malware software you should install to get protected:
Norton 360 With LifeLock
Webroot SecureAnywhere for Mac
McAfee Antivirus Plus
Trend Micro Antivirus+ Security
6. Don’t Leave Documents Or Computers Unattended
Leave your files or computers unattended and you run the risk of a data breach. There are several places where this can happen, leaving confidential documents from the trunk of a vehicle, home and other unsecured places. When you’re not using your personal information, be sure you’re taking precautions to keep it safe:
Put them in a secured storage (vault, Google Drive, and etc.).
Only trusted individuals know or have access to your files.
7. Ensure The Safety Of Your Wireless Network
Personal information can be compromised if you connect to the internet over an unsecured connection, such as free public Wi-Fi.
A hacker’s ability to place himself between you and the Wi-Fi access point is the greatest danger to free Wi-Fi security. As a result, rather than communicating directly with the hotspot, you’re entrusting the hacker with your personal data.
8. Lock Your Screen When You Are Away From Your Desk
Your employees or co-workers should ensure they lock their screens if they won’t use it. Their desktops are linked to your company’s motherboard. Exposing one personal data will give a chance to expose other’s data as well as they are linked to each other.
The simple act of locking your screen when you leave your workstation can help keep your computer safe from unauthorized use.
9. Keep An Eye On Who Has Access To Confidential And Important Data
It is essential that you limit the number of people that have access to your IT systems and facilities, since this will put your systems at risk. This will be more secure if only a limited number of individuals have access to it.
Visitors need to be easily recognized at all times. When feasible, restrict IT access to those who work for you. If someone quits your firm or is away for an extended period of time, you should consider suspending their access to your systems.
10. Keep Data Just As Long As You Need It
The time and resources you save by being aware of what personal data you have on hand are priceless. It will also assist you with your data protection duties. Don’t hold on to something that you don’t use.
Data to keep:
Data being used regularly (To do’s, schedules, etc.)
11. Eliminate Outdated Computer Hardware And Data In A Safe Procedure
Delete all personal data from computers, laptops, cellphones, and other devices before getting rid of them. Consider employing a deletion software or enlisting the help of a professional to clear the data. When you’re ready to get rid of the equipment, you won’t have to worry about someone getting their hands on information they shouldn’t have.
3 Best Practices For Protecting Personal Information
It might be difficult, but not impossible, to develop data privacy rules. You can make your policies as effective as possible by following the best practices listed below.
a. Organize Your Information
It’s important to know what data you’re dealing with, how it’s being managed, and where it’s being held in order to protect its privacy. It’s important that your policies spell out exactly how and when this data is gathered and used. Definitions such as how often data is scanned and how it is categorized once found are just a few examples.
It is critical that your privacy rules explicitly state what safeguards are required for each of your data privacy tiers. In order to guarantee that safeguards are implemented appropriately, policies should contain procedures for auditing them.
b. Minimize The Gathering Of Information
Make certain that your rules only gather data that is absolutely essential. The more you gather, the greater your risk and the greater the strain on your security staff will be. When you reduce the amount of data you gather, you’ll also save money on bandwidth and storage.
Using “verify, not store” frameworks is one method to do this. Verifying users using these solutions does not need storing or transferring any personal data from the user to your systems.
c. Be Honest With Your Customers
Transparency in data usage and storage is likely to be appreciated by many consumers who are aware of privacy issues. The GDPR has made user permission a central part of data usage and collecting in order to better reflect this.
Designing privacy issues into your interfaces ensures that users and their permission are taken into account in your procedures. Allow users to get alerts that explain when and why their data is being gathered. Data gathering can be modified or opted out of by the user.
Latest Data Security Trends
Some of the most significant developments in data protection are found here:
A. Data Portability And Data Sovereignty
This trending data security measure is to ensure the safety of transferring data from one software to another software. It is important to have these since your data is prone to be corrupted and hacked during the transfer process.
For many contemporary IT firms, data portability is a critical consideration. It refers to the capability of transferring data across various software environments. On-premises and public cloud data portability is often defined as the capacity to transfer information across these two environments.
It is important to note that data portability has legal ramifications as well, as data held in multiple countries is subject to different laws and rules. This is referred to as data sovereignty.
In the past, data was not portable and transferring big datasets took significant work. During the early days of cloud computing, cloud data migration was also a major challenge. Data transfer is becoming simpler thanks to new technological advancements.
Data portability inside clouds is a topic that’s closely connected. It is common for cloud service companies to use proprietary data formats, templates and storage engines. When you can’t easily migrate data from one cloud service provider to another, you have vendor lock in. Increasingly, corporations are searching for standardized methods of storing and managing data, so that it can be transferred across cloud services.
B. Mobile Data Protection
When it comes to current mobile security, this is a must-have feature.
Laptops, cellphones, wearables, tablets, and other portable devices are all considered mobile devices and must be protected from hackers and other threats. Mobile device security includes safeguarding your company network from getting breached by unauthorized users.
In order to safeguard mobile devices and data, a wide variety of data security technologies have been developed. These tools recognize dangers, create backups, and prevent threats from reaching the corporate network from the endpoint. Secure mobile access to networks and systems is made possible by the deployment of mobile data security software by IT professionals.
Among the most common features of mobile data protection systems are:
Encouraging safe communication channels.
Ensuring that devices are not hacked by performing a thorough identity verification process.
Preventing the installation of untrusted third-party applications and visiting potentially dangerous websites.
Protecting sensitive data on the device by encrypting it.
Performing frequent audits of endpoints in order to identify potential threats and security vulnerabilities.
Forewarning against potential risks on the device.
Allowing distant devices to safely communicate with the network using secure gateways.
As a developing danger in cybersecurity, ransomware has become an important issue for almost every company to address. Malware that encrypts user data and then demands a payment in exchange for its decryption is called ransomware. Before encrypting, new varieties of ransomware communicate the data to attackers, enabling the hackers to threaten to release important information about the business until they get their money.
An organization’s best line of protection against ransomware is a current copy of its data, which can be used to recover lost access. Nonetheless, ransomware can propagate throughout a network for a long time before encrypting information. Infected systems, including backups, can now be infected by ransomware. For data security techniques, the loss of encrypted data is “game over” if ransomware spreads to backups.
There are a variety of ways to prevent ransomware from propagating to backups, including:
Keep three copies of your data on two storage devices, one of them off-site, and you’ll have a safe haven for your data.
In the worst-case scenario, ransomware can be stopped before it has a chance to encrypt the data on a computer.
Immutable storage assures that data cannot be changed when it is saved by storage suppliers.
D. Copy Data Management (CDM)
To ensure that your data is still accessible even after being hacked, Copy Data Management ensures the backup system of your important files.
Many of the datasets that large businesses maintain are duplicates of one another, thus it’s not uncommon for data to be maintained in many places.
Duplicate data can lead to a variety of concerns, including increased storage costs, inconsistencies and operational difficulties, as well as security and regulatory compliance issues. Most of the time, the data is not safeguarded uniformly. It is pointless to secure a dataset and make sure it complies with regulations if the data has been replicated elsewhere.
Duplicate data is detected and managed by CDM, which compares comparable data and allows administrators to eliminate duplicates that are no longer needed.
E. Setup Disaster Recovery As A Service
Protecting data also means setting up a Disaster Recovery as a Service (DRaaS).
There are managed services available that provide an organization with access to a remote disaster recovery site hosted in the cloud to ensure data recovery.
In the past, setting up a secondary data center was exceedingly complicated and expensive, and only relevant to big organizations. Now, however, the process is much simpler and less expensive. Disaster Recovery as a Service (DRaaS) allows any company to duplicate its local systems to the cloud and resume operations in the event of a disaster.
Reliability can be improved by using DRaaS services, which make use of public cloud infrastructure to store redundant copies of infrastructure and data across several geographic locations.
This article discusses the notion of data privacy and protection and the many strategies and tools you may use to secure your data and avert a data disaster.
Strong email protection is needed for data security. Using DuoCircle’s email security, you can rest assured that you are protected from any phishing scams, malicious emails and attacks. Full protection against ransomware and malware are provided by DuoCircle.
You can rely on us to keep your data safe and secure. Backup and archive your data using DuoCircle so that you can recover it at a moment’s notice.
DuoCircle stores data behind a firewall, allowing you to set geo-restrictions on who can access it and what devices can sync with it. In an on-premises device, DuoCircle provides you the power of cloud-based file sharing while still giving you control over the security of your data. Check what protection measures we can provide for you.
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Digital keys are the keys to email authentication, which basically means they verify you’re actually the person who sent the email you claim to be. While Google, Yahoo, and Microsoft all offer their own versions of digital keys, the most popular one is DKIM, which stands for DomainKeys Identified Mail. Basically, DKIM is a set of parameters for digital keys, which let email recipients know they are who they claim to be. Because the DKIM keys are stored in servers, the authentication works even if your email is hacked.
DKIM stands for DomainKeys Identified Mail and is used for the authorization of an email from which the sender is ready to be confident. Like SPF, DKIM is an open protocol for email authentication that is utilized to align DMARC. A DKIM record can be found in the DNS, but many parts are more sophisticated than SPF.
DKIM’s chief advantage is that it can go through their forwarding without being diminished by any forwarding and gives a base for making email secure. The DomainKeys convention became a reality in 2004 after Yahoo and Cisco merged their Identified Internet Mail initiative. It has since been widely adopted to encourage email security.
What is a DKIM Record?
A domain owner adds a DKIM record, which is a variation of an TXT record, to the DNS records of the sending domain. This TXT record includes a public key which is used by receiving mail servers to verify a message’s signature. It is often given to you by the company that is responsible for your email.
What is a DKIM Signature?
DKIM provides email headers that can be added to an email and included with encryption. Each DKIM signature contains the information needed for an email server to verify the signature is real and is encrypted by a pair of DKIM keys.
The originating email server has the web address known as the private DKIM key, into which the receiving mail server or Internet service provider can check to sign and receive emails. These signatures travel with the emails and are verified by email servers as they travel all the way to the intended recipient.
How does DKIM work?
When an inbound mail server receives a message, it will find the DKIM signature and look up the sender’s public DKIM key in DNS. The variable or DKIM selector provided in the DKIM signature is used to determine where to look up for this key. If the key is found, it can be used to extract the DKIM signature. This is then compared to the values received by the message. If the values match, the signature is authentic and the message has not been altered.
Why use DKIM for Email?
Implementing DKIM for email provides many benefits in regards to email security.
Protection of message integrity is one of the main advantages delivered by using DKIM.
Another result is an increase in domain reputation and email deliverability.
One of the foundational methods of authenticating email for DMARC is DKIM.
What happens when DKIM fails?
The indiscriminate conveyance of an email when DKIM alignment fails or when the d value in the Header From does not match the d value in the DKIM signature can cause deliverability issues. Mailbox providers might send the message to the spam folder or send the message that’s blocked completely.
It is essential to inspect all failed messages to identify the origin of the email launch, regardless of whether the sending domain is authentic or false. In addition, take note of any invalid messages which may have been sent out from the DKIM configuration of the domain.
Why DKIM-Only Isn’t Safe Enough
DKIM on its own isn’t reliable enough to authenticate the identity of the email sender and does nothing to prevent the spoofing of the domain visible in the header of the email. DMARC solves the problem by requiring that the overall domain to which the end user addresses a message is properly certified.
In conclusion, DKIM (DomainKeys Identified Mail) is a privacy-enhancing feature for PGP encryption. It is a method for adding digital signatures to email messages, making it harder for spam and phishing messages to pass as legitimate emails. DKIM adds digital signatures, the header HTML tag, and the footer text to the message. This signature lets the receiver know that the message is really from the DKIM-trusted domain.
Spam filters are a great way to protect yourself from unwanted emails (or phone calls in the case of robocalls). But what exactly makes a spam filter work?
Spam filters identify unsolicited, unsolicited, and virus-infected email (known as spam) and prevent it from getting into email addresses. Internet-service providers (ISPs) and small and medium-sized businesses (SMBs) use spam filters to make sure that they aren’t distributing it.
Both incoming and outgoing email are sent to the filtering process. Spam filters are utilised by ISPs to protect users. Small businesses typically target inbound filters.
There are many means of protecting against spam available. They can be hosted in the cloud, on servers, or incorporated into email software such as Microsoft Outlook.
How do spam filters work?
These filters use heuristic techniques used when creating new regulations, and algorithms assign scores to each received email message for using spam features. Senders are blocked from viewing messages once the threshold is passed, and the sent messages are identified as spam.
Different types of spam filters exist for different criteria.
Content filters – The addon goes through text messages for common spam words.
Header filters – Search the domain header to see if there are any suspicious email addresses, such as spammers.
Blocklist filters – The stops the messages coming from a warning list of questionable IP addresses. Some filters go further and check the authenticity of the IP address’s third-party reputation.
Rules-based filters – The company applies rules it created to filter out emails that will be sent to specific senders or e-mails that contain specific words in their subject line or body.
Mail Tester can help you test the spamminess of an email. A single approach to handling email spam cannot solve the problem, and a synthesis of various methods is essential to make them effective.
Is spam filtering necessary?
It is a requirement for businesses in the 21st century to have e-mail spam filtering. Spam is not going away.
It is believed that 70% of all email sent internationally is spam, and spam volume continues to rise as spammers sustain a reliable line of business. Spammers are becoming ever more sophisticated and innovative in their campaign to get others to reply to their messages and their harmful effects. Antispam solutions require continuous updating to handle the ever-advancing spamming methods.
Why is spam filtering important?
A spam filtering service can be 100 percent effective. However, setting up an email server without spam filtering is risky, at the very least often unusable. It is necessary to try and eliminate as much spam as possible, to guard your network from the numerous possible threats viruses, phishing attacks, compromised web links and malicious content can present.
Filters may also eliminate firm emails from being overwhelmed and become spam servers, which can hamper your servers.
Filters help prevent email from reaching your employees’ inboxes, keeping your network, staff, and data more secure.
Do you need a spam filter?
Spam mail might even endanger your business’s reputation, threaten servers, and overload your employees’ inboxes, among the biggest dangers to your company. Spam, therefore, should be disabled as quickly as possible as to free up the maximum amount of space for legitimate mail. Additionally, you will need a solution to make spam inaccessible.
How can spam filters help you?
When you choose to repair or improve your spam filter solution, keep in mind that there are an abundance of spam filter software programs available, and it might take some time to discover what works best for your company.
Some things to consider while conducting the experiment.
CAPTCHAs are not enough to stop spam, whether or not you’re using the most recent technology. This should go without saying, but not all spam-blocking software is designed to protect you fully.
Your network’s security is critical, but the emails your employees require shouldn’t be halted.
Administrators should have the ability to edit settings in order to create rules which suit your organisational needs. This customization should be easy, even for users without sophisticated computer skills.
In conclusion, spam filtering is the process of identifying unwanted emails. It is generally applied to email published in bulk to all users. The goal of spam filtering is to detect and remove email that individuals do not want. Spam filtering is supported by machine learning and artificial intelligence.
One of the more popular and controversial email marketing techniques these days is DKIM. While it’s not entirely a new method, DKIM (DomainKeys Identified Mail) is quickly gaining in popularity and may be becoming more necessary in the digital age. DKIM is an email authentication tool that verifies the authenticity of an email. It works by sending DKIM information from an email to a server, which checks that information against public DKIM records before it accepts the message.
As email and capabilities continue to grow, you want to be sure your sender reputation is staying positive and secure. One of the most effective ways to achieve this goal is the use of DKIM Selector. If the idea of another email address acronym gets you flustered, don t be concerned.
How does DKIM work?
Once you get past the acronym DKIM, its function is fairly straightforward. It is a variation of an email encryption system where a message recipient has the ability to examine the message to ensure that it is coming from you. Through this method, you let them know that no one else has used your identifier or mail address to pretend to be you.
These email protocols have become the industry-standard, and an email sent without DKIM or SPF may be marked as suspicious by several of the email analysis tools. Here are some of the more involved features of DKIM.
DKIM signature and verification
The main element of DKIM is the DKIM signature. The DKIM signature is a After finishing a message, DKIM signatures are appended to each email address recipient. DKIM signatures may vary from message to message depending on email recipients and their content, but will contain some basic parts.
DKIM records and checks
A DKIM record, also known as a policy for public-key authentication (DKIM), is part of your DNS records. If it does not feature a DKIM record with your individual domain name information, some email providers, like Gmail, implement their own default DKIM for your messages.But, it is always preferable to create some of your own DKIM records. Special, endorsed documents make verification and troubleshooting easier for both sender and recipient.
A DKIM record check is essentially an authentication and validation service that checks your DKIM records to make sure they are accurate. There are several tools you can use to check your records, and you will have to make changes whenever you want.
What are the benefits of using DKIM?
DKIM can easily safeguard the reputation of your business and its email program. It provides protection from phishing and spoofing scams. Your recipients can confirm that your messages and decide if any aren’t legitimate from you. By making use of DKIM, they are much less likely to send private information to scammers.
DKIM improves your organization’s reputation. As your messages can be confirmed, they are very likely to be believed and recognized. Knowing that your emails are protected contributes confidence for recipients when they get in touch with you again. This can help facilitate more communication with your email list , and may even help you strengthen the relationships you have with them.
With DKIM and regular DKIM record checks, you can make sure your email program has the credibility and information it needs to flourish. This way, your sender domain remains associated solely with you, not with spammers who are trying to reach your customers. It’s a simple step that keeps your email communication relevant.
Key takeaways about DKIM and its usage
Now that we have broken down DKIM into understandable parts, we can review its most important facets. DKIM is a useful service that you should (and should) utilize to verify when sending email to your mailing list. By signing your emails, you indicate that your organization is trustworthy.
DKIM helps you strengthen your reputation and provides the safety of your emails and your target audience. This small security step can easily be made alongside other best practices, such as ensuring your email list is clean and brushing up your email program to be as secure as possible.
In conclusion, DKIM is for securing email by authenticating whether the message has been tampered with during transmission. The DomainKeys Identified Mail (DKIM) authentication system authenticates an email message by tying it to the domain from which it is sent.
A zero-day vulnerability was recently detected in the popular logging library, Apache Log4j. Such an attack on your organization would enable the perpetrators to remotely carry out a complete code execution. While you must have already invested in anti-phishing services and other solutions, you need to consult professional IT teams to keep your digital assets secure from such new forms of cyber threats, too.
On Friday December 10, 2021 we observed the announcement of the unknown zero day vulnerability (CVE-2021-44228) for the commonly used logging library for Java-based software called log4j.
DuoCircle uses the Log4j in AWS ElasticSearch for our email message logging service. Amazon has issued a patch for the service and it has been applied to our system.
As a security measure, our team has conducted a full impact assessment since the vulnerability was initially documented, and we have found other component or service offered by DuoCircle to be affected.
Components analyzed and identified as secure:
Applications, RESTful APIs, API Gateways
DuoCircle Web (Public Website)
DuoCircle Support (Freshdesk)
Backup Services (AWS Backup, AWS S3)
At this moment there are no additional components that were identified as vulnerable to the exploit.
We are constantly monitoring the response of security researchers to observe the further discovery of this vulnerability and others that may arrive. Further updates will be posted on this page as necessary.
Today, sophisticated phishing attacks, such as those leading to ransomware and BEC (Business Email Compromise) incidents, can easily bypass traditional security setups. Emails are a common entry point for cyberattacks. And the overwhelming number of cyber-attacks on emails of employees and business executives has made email security an important issue for organizations.
Security experts must approach email phishing protection in the same way they secure other traditional content repositories. Email service providers and anti-phishing services must prioritize giving their customers a detailed overview to help security teams improve their actions. If a malicious actor breaks into an email account, security teams may not know how they accessed individual messages.
When it comes to marketing, branding, or any communication, a professional-looking email has no alternative. As much as 75% of the consumers associate professional business emails with loyalty for small enterprises.
Of course, Gmail and Outlook would offer you free options. However, organizations need to shell out a basic amount to establish a beyond-ordinary brand image. When you have your enterprise name integrated into your email ID, it speaks for your brand, prioritizing elements like better customer service, brand recognition, security, and mitigating spam.
Effective use of cybersecurity tools and regular security patches helps minimize cyber threats to an extent; however, no strategy is one-hundred percent foolproof, as suggested by the following headlines on recent cybersecurity issues. Read on to know how malicious actors pick their victims and how you can learn from others’ mistakes to make sure the confidentiality, integrity, and availability of your digital assets remain intact! (more…)
IP or Internet Protocol is the domain address of every active domain on the internet. It is a 32-bit number that is formatted in four 8-bit fields and separated by periods. A single IP can host more than one domain, meaning IPs form the closest point from where one can separate traffic. Businesses can consider the reputation, resource utilization, and stability to assess the impacts of adequate traffic separation and allocate the resources effectively.
Most businesses consider emails as the most effective tool for marketing their products and services. Online banks, e-commerce stores, user verifications, and paid adverts require valid email addresses for a smooth functioning business. Executives in the digital industry know that a few minutes of delay in sending an email can create panic in their customers’ minds.
Email is an indispensable means of communication in the business sector, as it enables people to share information in no time. People share all kinds of details in an email, including office documents, personal information, and sometimes, even financial information. Even though email is a boon to many as a communication tool, it comes with its own set of risks. Imagine what will happen if your banking credentials or critical office documents get into the hands of adversaries and malicious actors.
Passwords protect our cellphones and applications but what happens underneath this so-called anti-phishing protection is beyond the comprehension of internet users. The following headlines will astound you if you believe cyber adversaries will target anyone but you
Cybercriminals have historically been more active during the holiday season. There are several reasons for this. Holidays are when both organizations and users receive a large number of emails regarding seasons greetings, promotions, discounts, and charity. People also tend to let down their guards during holidays and increase their shopping activities.
Talk about an oldie but a goodie. What would you say if I told you criminals have resorted to one of the oldest scams there is? Stealing checks out of mailboxes. Do people still send checks through mail? Apparently, they do.
From Scamicide, “criminals around the country are stealing mail with checks in them from U.S. Postal Service mailboxes, ‘washing’ the checks to remove the name of the person or company to whom the check was made out and then writing in their own name.” The solution to this of course is simple. Stop sending checks in the mail.
The FTC is coming down hard this week on those who didn’t protect victims but should have. The first case is the claim against Kohl’s for failure to provide information to identify theft victims fast enough so they could limit the damage.
From Scamicide, “Kohl’s Department Stores failed to provide information to victims of identity theft at Kohl’s when requested by many people. In response, the Federal Trade Commission brought legal action against Kohl’s. Kohl’s agreed to pay a $220,000 penalty to the FTC.” Way to go FTC. (more…)
It’s difficult to try and quantify how COVID-19 has impacted business. New ways of doing business, like work from home (WFH), have emerged to affect every aspect of daily business life. COVID-19 and WFH combined have had a ripple effect on other aspects of business like bring-you-own-device (BYOD) and the adoption of cloud services as a standard part of business. And through all these recent changes, one thing is clear: people still use email predominantly to communicate with each other.
Sometimes, phishing scams are so obvious you anticipate seeing them before you actually see them. And many of these are the direct result of the COVID-19 pandemic.
The first phishing scam to be on the lookout for is anything associated with a “contact-tracing” app. Contact tracing is a “method used by scientists to slow the spread of infectious outbreaks. During the pandemic, anyone sufferers might have been in prolonged contact with will be traced. Those contacts may then be asked to self-isolate.” The first country to produce an app to do this was the UK.