Email hosting allows a rented space to any organization for storing and transmitting their emails. Email hosting offers numerous advantages over free email services such as Gmail, Hotmail, Yahoo mail, etc. Organizations can maintain the confidentiality of their data or information by using an email hosting service. With a professional email hosting, the user also gets full administrative power over the given email space, email security features, and its overall performance.
Email hosting goes hand in hand with web hosting and domain hosting. Domain hosting provides the user with a URL which the user can use with the email hosting services like the domain name. It is necessary to understand that domain hosting providers and email hosting providers can both be the same or different depending on the company you choose for the hosting services. A custom domain name is not the only benefit of email hosting. Any professional email hosting will also offer other security features such as anti-spam filters and phishing protection to the user.
It is recommended to have a professional email hosting service instead of a free one if email communication is a primary contributor to the company’s revenue. Professional email hosting service provides various advantages over free email services, some of these benefits are:
Custom Domain Name
A custom domain name based email address is a necessity for any organization or firm to maintain professionalism and brand identity. Free hosting services do not allow such features to the user, and as such, it is not a suitable option for any organization.
Anti-Phishing, Antivirus, Anti-Spam Filter
Premium email hosting providers make sure that users have secure email communication against phishing threats, email spam, and malware attacks. Such security measures can pay huge dividends to the organization in the long term.
Enough Storage Space
Free email services such as Gmail or Yahoo provide users with a limited storage space that is not a durable option for any organization where email communication is a primary medium of communication and file transfer.
Advertisements might be distracting or harmful to the employees of an organization. Users do not have to entertain any ads in case of premium email hosting.
No Maintenance Hassle
The buyer does not have to think about maintaining the performance or solving any technical errors in the case of premium email hosting. Premium email hosting provides excellent maintenance and support for any situation.
Freedom of Sharing Large Attachments
Professional email hosting allows the user to send large attachments as compared to free email services where the user is always bound to send small attachments only.
Premium email hosting provides other great features, including email authentication techniques, email rerouting, contact blacklisting, email backup & archiving, aliasing, autoresponder, and IMAP/POP3 support.
Types Of Email Hosting
There are a few types of email hosting services to select from based on the needs of the organization. These types include:
POP3 Email Hosting
POP3 is a hosting where once a message is delivered, that message is stored in the local memory of the computer. As such, the email or attached file will be removed and no longer be available on the mail servers. If someone is using their email account on multiple devices, then they will only receive the email on the device, which first connects to the internet.
IMAP Email Hosting
IMAP is a hosting that is perfect for someone who is using multiple devices for email communication. In the case of IMAP, all the devices are continuously in sync with the internet. If there are any changes made from one device, then changes will be reflected on other devices as well, provided that they are all connected to the internet.
Most scalable of all options is cloud-based email hosting. Cloud-based email hosting provides a scalable, tailored solution to the organization. Cloud-based hosting charges users based on the resources utilized. As such, the user will only have to pay for the services used by them; this makes cloud-based hosting cost-effective. It can be divided into two options: shared hosting & dedicated hosting.
Users are allocated limited resources out of a common space in case of shared hosting. On the other hand, users are provided a dedicated server with its full resources in case of dedicated hosting.
Users can also leverage a local server to host emails. However, maintaining a local server requires a hardware & software license, expenses along with the dedicated technical staff. Furthermore, there are many disadvantages to the local server, such as maintaining security measures, performance, and scalability.
It will be in the best interest of the organization to leverage premium email hosting services if the organization is primarily communicating with emails. The right email hosting service directly affects the communication between team members, vendors, and clients. On top of that, an efficient email hosting service would be financially beneficial compared to paying human resources to the email servers in-house.
When it comes to marketing, branding, or any communication, a professional-looking email has no alternative. As much as 75% of the consumers associate professional business emails with loyalty for small enterprises.
Of course, Gmail and Outlook would offer you free options. However, organizations need to shell out a basic amount to establish a beyond-ordinary brand image. When you have your enterprise name integrated into your email ID, it speaks for your brand, prioritizing elements like better customer service, brand recognition, security, and mitigating spam.
Effective use of cybersecurity tools and regular security patches helps minimize cyber threats to an extent; however, no strategy is one-hundred percent foolproof, as suggested by the following headlines on recent cybersecurity issues. Read on to know how malicious actors pick their victims and how you can learn from others’ mistakes to make sure the confidentiality, integrity, and availability of your digital assets remain intact! Continue reading “Cyber Security News Update – Week 7 of 2021” »
IP or Internet Protocol is the domain address of every active domain on the internet. It is a 32-bit number that is formatted in four 8-bit fields and separated by periods. A single IP can host more than one domain, meaning IPs form the closest point from where one can separate traffic. Businesses can consider the reputation, resource utilization, and stability to assess the impacts of adequate traffic separation and allocate the resources effectively.
Most businesses consider emails as the most effective tool for marketing their products and services. Online banks, e-commerce stores, user verifications, and paid adverts require valid email addresses for a smooth functioning business. Executives in the digital industry know that a few minutes of delay in sending an email can create panic in their customers’ minds.
Email is an indispensable means of communication in the business sector, as it enables people to share information in no time. People share all kinds of details in an email, including office documents, personal information, and sometimes, even financial information. Even though email is a boon to many as a communication tool, it comes with its own set of risks. Imagine what will happen if your banking credentials or critical office documents get into the hands of adversaries and malicious actors.
Passwords protect our cellphones and applications but what happens underneath this so-called anti-phishing protection is beyond the comprehension of internet users. The following headlines will astound you if you believe cyber adversaries will target anyone but you
Cybercriminals have historically been more active during the holiday season. There are several reasons for this. Holidays are when both organizations and users receive a large number of emails regarding seasons greetings, promotions, discounts, and charity. People also tend to let down their guards during holidays and increase their shopping activities.
Talk about an oldie but a goodie. What would you say if I told you criminals have resorted to one of the oldest scams there is? Stealing checks out of mailboxes. Do people still send checks through mail? Apparently, they do.
From Scamicide, “criminals around the country are stealing mail with checks in them from U.S. Postal Service mailboxes, ‘washing’ the checks to remove the name of the person or company to whom the check was made out and then writing in their own name.” The solution to this of course is simple. Stop sending checks in the mail.
The FTC is coming down hard this week on those who didn’t protect victims but should have. The first case is the claim against Kohl’s for failure to provide information to identify theft victims fast enough so they could limit the damage.
It’s difficult to try and quantify how COVID-19 has impacted business. New ways of doing business, like work from home (WFH), have emerged to affect every aspect of daily business life. COVID-19 and WFH combined have had a ripple effect on other aspects of business like bring-you-own-device (BYOD) and the adoption of cloud services as a standard part of business. And through all these recent changes, one thing is clear: people still use email predominantly to communicate with each other.
Sometimes, phishing scams are so obvious you anticipate seeing them before you actually see them. And many of these are the direct result of the COVID-19 pandemic.
The first phishing scam to be on the lookout for is anything associated with a “contact-tracing” app. Contact tracing is a “method used by scientists to slow the spread of infectious outbreaks. During the pandemic, anyone sufferers might have been in prolonged contact with will be traced. Those contacts may then be asked to self-isolate.” The first country to produce an app to do this was the UK.
It’s everywhere you turn. Advertisements for security awareness training. The last line of defense. The human firewall.
There’s nothing wrong with training your employees to recognize security exploits. We recommend it. But it should be one part of a holistic defense-in-depth approach to security. Why is that? Because the math of having employee awareness training be your only line of defense is frightening. How frightening?
Email threats come in a variety of forms. With over 90% of security threats beginning with some form of email attack, it is imperative that organizations educate their users on these forms of attack, get better email hosting and take steps to harden their networks against them. Three of the most commonly seen broad categories of email threat are Phishing, Ransomware, and Domain Name Spoofing.
Organizations of all sizes are facing a growing volume of data that must be securely archived, yet accessible and comply with regulatory constraints.
Enterprise cloud email solutions can decrease the overhead of on-site solutions, both in terms of management and hardware costs. The centralized storage and management of cloud-based solutions can also help organizations more easily achieve compliance goals, as well.
Microsoft Office 365 Outlook is a cloud-based solution compare to traditional hosted mail, and while it provides many benefits over traditional on-site solutions, it fails to provide sufficient tools to meet the stringent legal compliance requirements that many organizations now face.
Office 365 does provide for the basic functionality quite well: journaling, litigation and in-place hold and the ability to manage retention duration policies compare to your own email hosting. But more and more organizations find themselves needing more than that. An enterprise email hosting must provide all of the above, and more: it must handle e-discovery and compliance requests.
What is data privacy and how it impacts your organization’s email
Billions of emails are sent every day, many of which contain sensitive data. This sensitive data is often like low-hanging fruit for cybercriminals and disgruntled employees. The ease in which personally identifiable information PII is exploited demonstrates why ensuring data privacy is the concern of every business. Continue reading “Business Email and Regulatory Compliance for Beginners” »
Cybercriminals know your inbox is far from secure.
Cybercrime is bigger business than you might realize. In today’s cybersecurity environment, keeping corporate data safe requires more than just teaching employees to look out for suspicious emails. You need to be proactive in creating and maintaining a tight perimeter defense around your key processes and treat every IT position in your company as a cybersecurity position. Continue reading “Don’t Trust That Email – Phishing Scams Are Big Business” »
We are officially releasing the new branding for our hosted email service which was part of the Nettica acquisition three years ago. All customers have been safely transitioned to the new platform where we offer a huge array of new features for business branded email hosting. The old platform served us very well and grew our hosted email service to tens of thousands of customers but it did not offer some of the more scalable features that we needed to keep your email spam free and secure. Continue reading “Hosted Email for Business Rebranding” »